Add or Update Event Registration with WildApricot API on New Submission (Instant) from Jotform API

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New Submission (Instant) from the Jotform API

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Add or Update Event Registration with the WildApricot API

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Getting Started#

This integration creates a workflow with a Jotform trigger and WildApricot action. When you configure and deploy the workflow, it will run on Pipedream's servers 24x7 for free.

Select this integration
Configure the New Submission (Instant) trigger
1. Connect your Jotform account
2. Optional- Select a Team
3. Select a Form
Configure the Add or Update Event Registration action
1. Connect your WildApricot account
2. Select a Account ID
3. Configure Contact Email
4. Select a Event ID
5. Select a Event Registration Type ID
6. Optional- Configure Is Checked In
7. Optional- Configure Memo
Deploy the workflow
Send a test event to validate your setup
Turn on the trigger

Details#

This integration uses pre-built, source-available components from Pipedream's GitHub repo. These components are developed by Pipedream and the community, and verified and maintained by Pipedream.

To contribute an update to an existing component or create a new component, create a PR on GitHub. If you're new to Pipedream component development, you can start with quickstarts for trigger span and action development, and then review the component API reference.

Trigger#

New Submission (Instant) on Jotform

Description:Emit new event when a form is submitted

Version:0.1.5

Key:jotform-new-submission

View on GitHub

Jotform Overview#

Jotform’s API is a powerhouse for automating form and survey data management. With Pipedream, harness this API to trigger workflows from new form submissions, manipulate and analyze your form data, and sync it across various platforms. Think streamlined data entry to CRMs, instant notifications for new leads or feedback, and timely data backups to cloud storage.

Trigger Code#

import jotform from "../../jotform.app.mjs";
import sampleEmit from "./test-event.mjs";

export default {
  key: "jotform-new-submission",
  name: "New Submission (Instant)",
  description: "Emit new event when a form is submitted",
  version: "0.1.5",
  type: "source",
  dedupe: "unique",
  props: {
    jotform,
    http: "$.interface.http",
    teamId: {
      propDefinition: [
        jotform,
        "teamId",
      ],
    },
    formId: {
      propDefinition: [
        jotform,
        "formId",
        (c) => ({
          teamId: c.teamId,
          excludeDeleted: true,
        }),
      ],
    },
  },
  hooks: {
    async deploy() {
      const { content: form } = await this.jotform.getForm(this.formId, this.teamId);
      const { content: submissions } = await this.jotform.getFormSubmissions({
        formId: this.formId,
        teamId: this.teamId,
        params: {
          limit: 25,
          orderby: "created_at",
        },
      });
      for (let submission of submissions.reverse()) {
        const meta = {
          id: submission.id,
          summary: form.title,
          ts: Date.now(),
        };
        this.$emit(submission, meta);
      }
    },
    async activate() {
      return (await this.jotform.createHook({
        endpoint: this.http.endpoint,
        formId: this.formId,
        teamId: this.teamId,
      }));
    },
    async deactivate() {
      return (await this.jotform.deleteHook({
        endpoint: this.http.endpoint,
        formId: this.formId,
        teamId: this.teamId,
      }));
    },
  },
  async run(event) {
    const { body } = event;
    let { content: submission } = await this.jotform.getFormSubmission({
      submissionId: body.submissionID,
      teamId: this.teamId,
    });

    // insert answers from the webhook event
    const rawRequest = JSON.parse(body.rawRequest);
    for (const key of Object.keys(rawRequest)) {
      const regex = /^q(\d+)_/;
      const match = key.match(regex);
      if (match && match[1]) {
        submission.answers[match[1]].answer = rawRequest[key];
      }
    }

    this.$emit(submission, {
      summary: body.formTitle || JSON.stringify(body),
      id: body.submissionID,
      ts: Date.now(),
    });
  },
  sampleEmit,
};

Trigger Configuration#

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI and CLI.

Label	Prop	Type	Description
Jotform	`jotform`	`app`	This component uses the Jotform app.
N/A	`http`	`$.interface.http`	This component uses `$.interface.http` to generate a unique URL when the component is first instantiated. Each request to the URL will trigger the `run()` method of the component.
Team	`teamId`	`string`	Select a value from the drop down menu.
Form	`formId`	`string`	Select a value from the drop down menu.

Trigger Authentication#

Jotform uses API keys for authentication. When you connect your Jotform account, Pipedream securely stores the keys so you can easily authenticate to Jotform APIs in both code and no-code steps.

About Jotform#

Jotform enables you to create online forms, collect responses directly in your email, and create fillable PDF forms.

Action#

Add or Update Event Registration on WildApricot

Description:Searches event registrations using a contact email. If a match is found, the registration details are updated. If not, a new registration is added to the event. [See the documentation](https://app.swaggerhub.com/apis-docs/WildApricot/wild-apricot_public_api/7.24.0#/Events.EventRegistrations/CreateEventRegistration)

Version:0.0.1

Key:wildapricot-add-update-event-registration

View on GitHub

WildApricot Overview#

The WildApricot API opens up a world of possibilities for managing your membership-driven organization efficiently by automating tasks and integrating with other services. With this API on Pipedream, you can craft workflows that manipulate member data, automate event creation and management, handle financial operations such as invoicing, and engage with members through tailored communication. Pipedream's serverless platform simplifies the process of setting up these automations with pre-built components and easy-to-use triggers and actions for the WildApricot API.

Action Code#

import wildapricot from "../../wildapricot.app.mjs";

export default {
  key: "wildapricot-add-update-event-registration",
  name: "Add or Update Event Registration",
  description: "Searches event registrations using a contact email. If a match is found, the registration details are updated. If not, a new registration is added to the event. [See the documentation](https://app.swaggerhub.com/apis-docs/WildApricot/wild-apricot_public_api/7.24.0#/Events.EventRegistrations/CreateEventRegistration)",
  version: "0.0.1",
  type: "action",
  props: {
    wildapricot,
    accountId: {
      propDefinition: [
        wildapricot,
        "accountId",
      ],
    },
    contactEmail: {
      type: "string",
      label: "Contact Email",
      description: "The email of the contact to search for event registrations",
    },
    eventId: {
      propDefinition: [
        wildapricot,
        "eventId",
        (c) => ({
          accountId: c.accountId,
        }),
      ],
    },
    eventRegistrationTypeId: {
      propDefinition: [
        wildapricot,
        "eventRegistrationTypeId",
        (c) => ({
          accountId: c.accountId,
          eventId: c.eventId,
        }),
      ],
    },
    isCheckedIn: {
      type: "boolean",
      label: "Is Checked In",
      description: "Indicates if registrant is already checked in to the event",
      optional: true,
    },
    memo: {
      type: "string",
      label: "Memo",
      description: "Additional notes about this registration",
      optional: true,
    },
  },
  methods: {
    async getContactId($, email) {
      const contacts = await this.wildapricot.listContacts({
        $,
        accountId: this.accountId,
        params: {
          "SimpleQuery": email,
        },
      });
      if (!contacts?.length || !contacts[0].Id) {
        throw new Error(`Contact with email ${email} not found`);
      }
      return contacts[0].Id;
    },
  },
  async run({ $ }) {
    const contactId = await this.getContactId($, this.contactEmail);
    const eventRegistrations = await this.wildapricot.listEventRegistrations({
      $,
      accountId: this.accountId,
      params: {
        contactId,
        eventId: this.eventId,
      },
    });
    const data = {
      Event: {
        Id: this.eventId,
      },
      Contact: {
        Id: contactId,
      },
      RegistrationTypeId: this.eventRegistrationTypeId,
      IsCheckedIn: this.isCheckedIn,
      Memo: this.memo,
    };
    let response;
    if (!eventRegistrations?.length) {
      response = await this.wildapricot.createEventRegistration({
        $,
        accountId: this.accountId,
        data,
      });
    } else {
      const eventRegistrationId = eventRegistrations[0].Id;
      response = await this.wildapricot.updateEventRegistration({
        $,
        accountId: this.accountId,
        eventRegistrationId: eventRegistrationId,
        data: {
          ...data,
          Id: eventRegistrationId,
        },
      });
    }
    $.export("$summary", `Successfully ${eventRegistrations?.length
      ? "updated"
      : "created"} event registration with ID ${response.Id}`);
    return response;
  },
};

Action Configuration#

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI.

Label	Prop	Type	Description
WildApricot	`wildapricot`	`app`	This component uses the WildApricot app.
Account ID	`accountId`	`string`	Select a value from the drop down menu.
Contact Email	`contactEmail`	`string`	The email of the contact to search for event registrations
Event ID	`eventId`	`string`	Select a value from the drop down menu.
Event Registration Type ID	`eventRegistrationTypeId`	`string`	Select a value from the drop down menu.
Is Checked In	`isCheckedIn`	`boolean`	Indicates if registrant is already checked in to the event
Memo	`memo`	`string`	Additional notes about this registration

Action Authentication#

WildApricot uses OAuth authentication. When you connect your WildApricot account, Pipedream will open a popup window where you can sign into WildApricot and grant Pipedream permission to connect to your account. Pipedream securely stores and automatically refreshes the OAuth tokens so you can easily authenticate any WildApricot API.

Pipedream requests the following authorization scopes when you connect your account:

auto

About WildApricot#

Cloud-based software for membership management, events, and more.

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Popular Triggers#

New Submission (Instant) from the Jotform API

Emit new event when a form is submitted

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New Contact or Member Updated from the WildApricot API

Emit new event when a contact or member in WildApricot is updated

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New Event Registration Created from the WildApricot API

Emit new event when a registration to an existing event in WildApricot is newly created.

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New Payments Received from the WildApricot API

Emit new event each time a new payment is received in WildApricot

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Popular Actions#

Get Form Submissions with the Jotform API

Gets a list of form responses See the docs here

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Get Monthly User Usage with the Jotform API

Gets number of form submissions received this month. Also, get number of SSL form submissions, payment form submissions and upload space used by user See the docs here

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Get User Submissions with the Jotform API

Gets a list of all submissions for all forms on the account See the docs here

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Add or Update Contact or Member with the WildApricot API

Adds or updates a contact or member details in the user's WildApricot database. See the documentation

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Add or Update Event Registration with the WildApricot API

Searches event registrations using a contact email. If a match is found, the registration details are updated. If not, a new registration is added to the event. See the documentation

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