← Jotform + Personio integrations

Create Application with Personio API on New Submission (Instant) from Jotform API

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New Submission (Instant) from the Jotform API
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Create Application with the Personio API
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Getting Started

This integration creates a workflow with a Jotform trigger and Personio action. When you configure and deploy the workflow, it will run on Pipedream's servers 24x7 for free.

  1. Select this integration
  2. Configure the New Submission (Instant) trigger
    1. Connect your Jotform account
    2. Optional- Select a Team
    3. Select a Form
  3. Configure the Create Application action
    1. Connect your Personio account
    2. Configure Company Id
    3. Configure Recruiting Access Token
    4. Configure First Name
    5. Configure Last Name
    6. Configure Email
    7. Configure Job Position Id
    8. Optional- Configure Recruiting Channel Id
    9. Optional- Configure External Posting Id
    10. Optional- Configure Message
    11. Optional- Configure Application Date
    12. Optional- Configure Tags
    13. Optional- Configure Files
    14. Optional- Configure Attributes
    15. Optional- Select a Phase Type
  4. Deploy the workflow
  5. Send a test event to validate your setup
  6. Turn on the trigger

Details

This integration uses pre-built, source-available components from Pipedream's GitHub repo. These components are developed by Pipedream and the community, and verified and maintained by Pipedream.

To contribute an update to an existing component or create a new component, create a PR on GitHub. If you're new to Pipedream component development, you can start with quickstarts for trigger span and action development, and then review the component API reference.

Trigger

Description:Emit new event when a form is submitted
Version:0.1.5
Key:jotform-new-submission

Jotform Overview

Using the Jotform API, you can easily add forms to your website or application.
You can also use the Jotform API to manage your form submissions, gather
insights from your form data, and more.

Here are some examples of what you can build using the Jotform API:

  • A contact form for your website
  • A survey form to collect data from your users
  • A registration form for your events or courses
  • A payment form for your products or services
  • A lead capture form to collect leads from your website visitors

Trigger Code

import jotform from "../../jotform.app.mjs";
import sampleEmit from "./test-event.mjs";

export default {
  key: "jotform-new-submission",
  name: "New Submission (Instant)",
  description: "Emit new event when a form is submitted",
  version: "0.1.5",
  type: "source",
  dedupe: "unique",
  props: {
    jotform,
    http: "$.interface.http",
    teamId: {
      propDefinition: [
        jotform,
        "teamId",
      ],
    },
    formId: {
      propDefinition: [
        jotform,
        "formId",
        (c) => ({
          teamId: c.teamId,
          excludeDeleted: true,
        }),
      ],
    },
  },
  hooks: {
    async deploy() {
      const { content: form } = await this.jotform.getForm(this.formId, this.teamId);
      const { content: submissions } = await this.jotform.getFormSubmissions({
        formId: this.formId,
        teamId: this.teamId,
        params: {
          limit: 25,
          orderby: "created_at",
        },
      });
      for (let submission of submissions.reverse()) {
        const meta = {
          id: submission.id,
          summary: form.title,
          ts: Date.now(),
        };
        this.$emit(submission, meta);
      }
    },
    async activate() {
      return (await this.jotform.createHook({
        endpoint: this.http.endpoint,
        formId: this.formId,
        teamId: this.teamId,
      }));
    },
    async deactivate() {
      return (await this.jotform.deleteHook({
        endpoint: this.http.endpoint,
        formId: this.formId,
        teamId: this.teamId,
      }));
    },
  },
  async run(event) {
    const { body } = event;
    let { content: submission } = await this.jotform.getFormSubmission({
      submissionId: body.submissionID,
      teamId: this.teamId,
    });

    // insert answers from the webhook event
    const rawRequest = JSON.parse(body.rawRequest);
    for (const key of Object.keys(rawRequest)) {
      const regex = /^q(\d+)_/;
      const match = key.match(regex);
      if (match && match[1]) {
        submission.answers[match[1]].answer = rawRequest[key];
      }
    }

    this.$emit(submission, {
      summary: body.formTitle || JSON.stringify(body),
      id: body.submissionID,
      ts: Date.now(),
    });
  },
  sampleEmit,
};

Trigger Configuration

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI and CLI.
LabelPropTypeDescription
JotformjotformappThis component uses the Jotform app.
N/Ahttp$.interface.httpThis component uses $.interface.http to generate a unique URL when the component is first instantiated. Each request to the URL will trigger the run() method of the component.
TeamteamIdstringSelect a value from the drop down menu.
FormformIdstringSelect a value from the drop down menu.

Trigger Authentication

Jotform uses API keys for authentication. When you connect your Jotform account, Pipedream securely stores the keys so you can easily authenticate to Jotform APIs in both code and no-code steps.

About Jotform

Jotform enables you to create online forms, collect responses directly in your email, and create fillable PDF forms.

Action

Description:Creates a new application. [See the documentation](https://developer.personio.de/reference/post_v1-recruiting-applications)
Version:0.0.1
Key:personio-create-application

Personio Overview

The Personio API provides programmatic access to HR management functions, allowing you to manage employee data, time tracking, payroll, and recruitment processes. With Pipedream, you can leverage this API to create automations and workflows that can streamline HR operations, react to events in Personio in real-time, and connect HR data to other systems seamlessly.

Action Code

import {
  parseArray,
  toSingleLineString,
} from "../../common/utils.mjs";
import personio from "../../personio.app.mjs";

export default {
  key: "personio-create-application",
  name: "Create Application",
  version: "0.0.1",
  description: "Creates a new application. [See the documentation](https://developer.personio.de/reference/post_v1-recruiting-applications)",
  type: "action",
  props: {
    personio,
    companyId: {
      type: "string",
      label: "Company Id",
      description: "Your company id provided at https://{YOUR_COMPANY}.personio.de/configuration/api/credentials/management",
    },
    recruitingAccessToken: {
      type: "string",
      label: "Recruiting Access Token",
      description: "Your recruiting access Token provided at https://{YOUR_COMPANY}.personio.de/configuration/api/credentials/management",
      secret: true,
    },
    firstName: {
      propDefinition: [
        personio,
        "firstName",
      ],
      description: "First name(s) of the applicant. Must not be empty or only whitespaces.",
    },
    lastName: {
      propDefinition: [
        personio,
        "lastName",
      ],
      description: "Last name(s) of the applicant. Must not be empty or only whitespaces.",
    },
    email: {
      propDefinition: [
        personio,
        "email",
      ],
      description: "Email address of the applicant.",
    },
    jobPositionId: {
      type: "integer",
      label: "Job Position Id",
      description: toSingleLineString(
        `The personio internal id of the job this application should belong to.
        Access your positions page at https://{YOUR_COMPANY}.personio.de/recruiting/positions; Select a position;
        If your current URL is https://{YOUR_COMPANY}.personio.de/recruiting/positions/12345, then your Job Position ID is \`12345\``,
      ),
    },
    recruitingChannelId: {
      type: "string",
      label: "Recruiting Channel Id",
      description: "The recruiting channel this application was sourced from. See https://{YOUR_COMPANY}.personio.de/configuration/recruiting/channels.",
      optional: true,
    },
    externalPostingId: {
      type: "string",
      label: "External Posting Id",
      description: "The external id of the job posting (E.g. the external id forwarded by Gohiring).",
      optional: true,
    },
    message: {
      type: "string",
      label: "Message",
      description: "The applicant supplied free-text message.",
      optional: true,
    },
    applicationDate: {
      type: "string",
      label: "Application Date",
      description: "The application date (yyyy-mm-dd). It cannot be a date in the future.",
      optional: true,
    },
    tags: {
      type: "string[]",
      label: "Tags",
      description: "Tags to be associated with this application. Non-existing tags will be created. See https://{YOUR_COMPANY}.personio.de/configuration/recruiting/tags.",
      optional: true,
    },
    files: {
      type: "string[]",
      label: "Files",
      description: "A list of references to previously updated files. These will be attached to the new application. Each file item consists of an uuid, an original_filename and a category. [See the documentation](https://developer.personio.de/reference/post_v1-recruiting-applications).",
      optional: true,
    },
    attributes: {
      type: "string[]",
      label: "Attributes",
      description: "A list of attributes for this applicant. Each attribute item consists of an id and a value. [See the documentation](https://developer.personio.de/reference/post_v1-recruiting-applications).",
      optional: true,
    },
    phaseType: {
      type: "string",
      label: "Phase Type",
      description: "The type of application phase.",
      options: [
        "system",
        "custom",
      ],
      optional: true,
      reloadProps: true,
    },
  },
  async additionalProps() {
    const props = {};
    if (this.phaseType) {
      props.phaseId = (this.phaseType === "system")
        ? {
          type: "string",
          label: "Phase Id",
          description: "The Id of the phase.",
          options: [
            "unassigned",
            "rejected",
            "withdrawn",
            "offer",
            "accepted",
          ],
        }
        : {
          type: "string",
          label: "Phase Id",
          description: "The Id for your custom phase can be found under your personio settings (https://{YOUR_COMPANY}.personio.de/configuration/recruiting/phases).",
          default: "",
        };
    }
    return props;
  },
  async run({ $ }) {
    const {
      personio,
      companyId,
      recruitingAccessToken,
      firstName,
      lastName,
      jobPositionId,
      recruitingChannelId,
      externalPostingId,
      applicationDate,
      phaseType,
      phaseId,
      tags,
      files,
      attributes,
      ...data
    } = this;

    const phase = {};
    if (phaseType) phase.type = phaseType;
    if (phaseId) phase.id = phaseId;

    const info = {
      first_name: firstName,
      last_name: lastName,
      job_position_id: jobPositionId,
      recruiting_channel_id: recruitingChannelId,
      external_posting_id: externalPostingId,
      application_date: applicationDate,
      tags: parseArray(tags),
      files: parseArray(files),
      attributes: parseArray(attributes),
      ...data,
    };

    if (Object.entries(phase).length) {
      info.phase = phase;
    }

    const response = await personio.createApplication({
      $,
      headers: {
        "X-Company-Id": companyId,
        "Authorization": `Bearer ${recruitingAccessToken}`,
      },
      data: info,
    });

    $.export("$summary", "A new application was successfully created!");
    return response;
  },
};

Action Configuration

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI.

LabelPropTypeDescription
PersoniopersonioappThis component uses the Personio app.
Company IdcompanyIdstring

Your company id provided at https://{YOUR_COMPANY}.personio.de/configuration/api/credentials/management

Recruiting Access TokenrecruitingAccessTokenstring

Your recruiting access Token provided at https://{YOUR_COMPANY}.personio.de/configuration/api/credentials/management

First NamefirstNamestring

First name(s) of the applicant. Must not be empty or only whitespaces.

Last NamelastNamestring

Last name(s) of the applicant. Must not be empty or only whitespaces.

Emailemailstring

Email address of the applicant.

Job Position IdjobPositionIdinteger

The personio internal id of the job this application should belong to. Access your positions page at https://{YOUR_COMPANY}.personio.de/recruiting/positions; Select a position; If your current URL is https://{YOUR_COMPANY}.personio.de/recruiting/positions/12345, then your Job Position ID is 12345

Recruiting Channel IdrecruitingChannelIdstring

The recruiting channel this application was sourced from. See https://{YOUR_COMPANY}.personio.de/configuration/recruiting/channels.

External Posting IdexternalPostingIdstring

The external id of the job posting (E.g. the external id forwarded by Gohiring).

Messagemessagestring

The applicant supplied free-text message.

Application DateapplicationDatestring

The application date (yyyy-mm-dd). It cannot be a date in the future.

Tagstagsstring[]

Tags to be associated with this application. Non-existing tags will be created. See https://{YOUR_COMPANY}.personio.de/configuration/recruiting/tags.

Filesfilesstring[]

A list of references to previously updated files. These will be attached to the new application. Each file item consists of an uuid, an original_filename and a category. See the documentation.

Attributesattributesstring[]

A list of attributes for this applicant. Each attribute item consists of an id and a value. See the documentation.

Phase TypephaseTypestringSelect a value from the drop down menu:systemcustom

Action Authentication

Personio uses OAuth authentication. When you connect your Personio account, Pipedream will open a popup window where you can sign into Personio and grant Pipedream permission to connect to your account. Pipedream securely stores and automatically refreshes the OAuth tokens so you can easily authenticate any Personio API.

Pipedream requests the following authorization scopes when you connect your account:

About Personio

Europe’s most valuable HR tech company offering an all-in-one HR software for SMEs.

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