Create Employee with Personio API on New Upcoming Event Alert from Google Calendar API

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New Upcoming Event Alert from the Google Calendar API

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Create Employee with the Personio API

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Getting Started#

This integration creates a workflow with a Google Calendar trigger and Personio action. When you configure and deploy the workflow, it will run on Pipedream's servers 24x7 for free.

Select this integration
Configure the New Upcoming Event Alert trigger
1. Connect your Google Calendar account
2. Connect your Google Calendar account
3. Optional- Select a Calendar ID
4. Optional- Select one or more Event Types
5. Configure Minutes Before
Configure the Create Employee action
1. Connect your Personio account
2. Configure Email
3. Configure First Name
4. Configure Last Name
5. Optional- Configure Gender
6. Optional- Configure Position
7. Optional- Configure Subcompany
8. Optional- Configure Department
9. Optional- Configure Office
10. Optional- Configure Hire Date
11. Optional- Configure Weekly Working Hours
12. Optional- Select a Status
13. Optional- Select a Supervisor Id
14. Optional- Configure Custom Attributes
Deploy the workflow
Send a test event to validate your setup
Turn on the trigger

Details#

This integration uses pre-built, source-available components from Pipedream's GitHub repo. These components are developed by Pipedream and the community, and verified and maintained by Pipedream.

To contribute an update to an existing component or create a new component, create a PR on GitHub. If you're new to Pipedream component development, you can start with quickstarts for trigger span and action development, and then review the component API reference.

Trigger#

New Upcoming Event Alert on Google Calendar

Description:Emit new event based on a time interval before an upcoming event in the calendar. This source uses Pipedream's Task Scheduler. [See the documentation](https://pipedream.com/docs/examples/waiting-to-execute-next-step-of-workflow/#step-1-create-a-task-scheduler-event-source) for more information and instructions for connecting your Pipedream account.

Version:0.0.9

Key:google_calendar-upcoming-event-alert

View on GitHub

Google Calendar Overview#

The Google Calendar API lets you dip into the powerhouse of scheduling, allowing for the reading, creation, and manipulation of events and calendars directly from your applications. Through Pipedream, you can seamlessly integrate Google Calendar into a myriad of workflows, automating event management, syncing with other services, setting up custom reminders, or even collating data for reporting. The key here is to streamline your calendar-related processes, ensuring that your time management is as efficient and automated as possible.

Trigger Code#

import taskScheduler from "../../../pipedream/sources/new-scheduled-tasks/new-scheduled-tasks.mjs";
import googleCalendar from "../../google_calendar.app.mjs";
import sampleEmit from "./test-event.mjs";

export default {
  key: "google_calendar-upcoming-event-alert",
  name: "New Upcoming Event Alert",
  description: `Emit new event based on a time interval before an upcoming event in the calendar. This source uses Pipedream's Task Scheduler.
    [See the documentation](https://pipedream.com/docs/examples/waiting-to-execute-next-step-of-workflow/#step-1-create-a-task-scheduler-event-source) 
    for more information and instructions for connecting your Pipedream account.`,
  version: "0.0.9",
  type: "source",
  props: {
    pipedream: taskScheduler.props.pipedream,
    googleCalendar,
    db: "$.service.db",
    http: "$.interface.http",
    calendarId: {
      propDefinition: [
        googleCalendar,
        "calendarId",
      ],
    },
    eventTypes: {
      propDefinition: [
        googleCalendar,
        "eventTypes",
      ],
    },
    time: {
      type: "integer",
      label: "Minutes Before",
      description: "Number of minutes to trigger before the start of the calendar event.",
      min: 0,
      reloadProps: true,
    },
  },
  async additionalProps() {
    const props = {};
    if (this.time > 0) {
      props.timer = {
        type: "$.interface.timer",
        description: "Poll the API to schedule alerts for any newly created events",
        default: {
          intervalSeconds: 60 * this.time,
        },
      };
    }
    return props;
  },
  hooks: {
    async deactivate() {
      const ids = this._getScheduledEventIds();
      if (!ids?.length) {
        return;
      }
      for (const id of ids) {
        if (await this.deleteEvent({
          body: {
            id,
          },
        })) {
          console.log("Cancelled scheduled event");
        }
      }
      this._setScheduledEventIds();
    },
  },
  methods: {
    ...taskScheduler.methods,
    _getScheduledEventIds() {
      return this.db.get("scheduledEventIds");
    },
    _setScheduledEventIds(ids) {
      this.db.set("scheduledEventIds", ids);
    },
    _getScheduledCalendarEventIds() {
      return this.db.get("scheduledCalendarEventIds");
    },
    _setScheduledCalendarEventIds(ids) {
      this.db.set("scheduledCalendarEventIds", ids);
    },
    _hasDeployed() {
      const result = this.db.get("hasDeployed");
      this.db.set("hasDeployed", true);
      return result;
    },
    subtractMinutes(date, minutes) {
      return date.getTime() - minutes * 60000;
    },
    async getCalendarEvents() {
      const calendarEvents = [];
      const params = {
        returnOnlyData: false,
        calendarId: this.calendarId,
        eventTypes: this.eventTypes,
      };
      do {
        const {
          data: {
            items, nextPageToken,
          },
        } = await this.googleCalendar.listEvents(params);
        if (items?.length) {
          calendarEvents.push(...items);
        }
        params.pageToken = nextPageToken;
      } while (params.pageToken);
      return calendarEvents;
    },
  },
  async run(event) {
    // self subscribe only on the first time
    if (!this._hasDeployed()) {
      await this.selfSubscribe();
    }

    const scheduledEventIds = this._getScheduledEventIds() || [];

    // incoming scheduled event
    if (event.$channel === this.selfChannel()) {
      const remainingScheduledEventIds = scheduledEventIds.filter((id) => id !== event["$id"]);
      this._setScheduledEventIds(remainingScheduledEventIds);
      this.emitEvent(event, `Upcoming ${event.summary} event`);
      return;
    }

    // schedule new events
    const scheduledCalendarEventIds = this._getScheduledCalendarEventIds() || {};
    const calendarEvents = await this.getCalendarEvents();

    for (const calendarEvent of calendarEvents) {
      const startTime = calendarEvent.start
        ? (new Date(calendarEvent.start.dateTime || calendarEvent.start.date))
        : null;
      if (!startTime
        || startTime.getTime() < Date.now()
        || scheduledCalendarEventIds[calendarEvent.id])
      {
        continue;
      }
      const later = new Date(this.subtractMinutes(startTime, this.time));

      const scheduledEventId = this.emitScheduleEvent(calendarEvent, later);
      scheduledEventIds.push(scheduledEventId);
      scheduledCalendarEventIds[calendarEvent.id] = true;
    }
    this._setScheduledEventIds(scheduledEventIds);
    this._setScheduledCalendarEventIds(scheduledCalendarEventIds);
  },
  sampleEmit,
};

Trigger Configuration#

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI and CLI.

Label	Prop	Type	Description
Google Calendar	`pipedream`	`app`	This component uses the Google Calendar app.
Google Calendar	`googleCalendar`	`app`	This component uses the Google Calendar app.
N/A	`db`	`$.service.db`	This component uses `$.service.db` to maintain state between executions.
N/A	`http`	`$.interface.http`	This component uses `$.interface.http` to generate a unique URL when the component is first instantiated. Each request to the URL will trigger the `run()` method of the component.
Calendar ID	`calendarId`	`string`	Select a value from the drop down menu.
Event Types	`eventTypes`	`string[]`	Select a value from the drop down menu:`defaultfocusTimeoutOfOfficeworkingLocation`
Minutes Before	`time`	`integer`	Number of minutes to trigger before the start of the calendar event.

Trigger Authentication#

Google Calendar uses OAuth authentication. When you connect your Google Calendar account, Pipedream will open a popup window where you can sign into Google Calendar and grant Pipedream permission to connect to your account. Pipedream securely stores and automatically refreshes the OAuth tokens so you can easily authenticate any Google Calendar API.

Pipedream requests the following authorization scopes when you connect your account:

https://www.googleapis.com/auth/calendar.eventshttps://www.googleapis.com/auth/calendar.readonlyhttps://www.googleapis.com/auth/calendar.settings.readonly

About Google Calendar#

With Google Calendar, you can quickly schedule meetings and events and get reminders about upcoming activities, so you always know what’s next.

Action#

Create Employee on Personio

Description:Creates a new employee. [See the documentation](https://developer.personio.de/reference/post_company-employees)

Version:0.0.1

Key:personio-create-employee

View on GitHub

Personio Overview#

The Personio API provides programmatic access to HR management functions, allowing you to manage employee data, time tracking, payroll, and recruitment processes. With Pipedream, you can leverage this API to create automations and workflows that can streamline HR operations, react to events in Personio in real-time, and connect HR data to other systems seamlessly.

Action Code#

import personio from "../../personio.app.mjs";

export default {
  key: "personio-create-employee",
  name: "Create Employee",
  version: "0.0.1",
  description: "Creates a new employee. [See the documentation](https://developer.personio.de/reference/post_company-employees)",
  type: "action",
  props: {
    personio,
    email: {
      propDefinition: [
        personio,
        "email",
      ],
    },
    firstName: {
      propDefinition: [
        personio,
        "firstName",
      ],
    },
    lastName: {
      propDefinition: [
        personio,
        "lastName",
      ],
    },
    gender: {
      type: "string",
      label: "Gender",
      description: "The gender of the employee.",
      optional: true,
    },
    position: {
      type: "string",
      label: "Position",
      description: "The position of the employee. E.g. **developer**.",
      optional: true,
    },
    subcompany: {
      type: "string",
      label: "Subcompany",
      description: "The subcompany employee belongs to. Should be predefined in Personio. Otherwise will be ignored with showing meta error in the response.",
      optional: true,
    },
    department: {
      type: "string",
      label: "Department",
      description: "The department employee belongs to. Should be predefined in Personio. Otherwise will be ignored with showing meta error in the response.",
      optional: true,
    },
    office: {
      type: "string",
      label: "Office",
      description: "The office employee belongs to. Should be predefined in Personio. Otherwise will be ignored with showing meta error in the response.",
      optional: true,
    },
    hireDate: {
      type: "string",
      label: "Hire Date",
      description: "Employee hire date. Format: \"yyyy-mm-dd\". If `status` is not provided, it will be set to `active` if the hire date is in the past, or to `onboarding` if it's in the future.",
      optional: true,
    },
    weeklyWorkingHours: {
      type: "integer",
      label: "Weekly Working Hours",
      description: "All hours usually worked, including regular overtime.",
      optional: true,
    },
    status: {
      type: "string",
      label: "Status",
      description: "Status of the employee. Overrides the status determined based on the value of `hire_date`.",
      options: [
        "onboarding",
        "active",
        "leave",
        "inactive",
      ],
      optional: true,
    },
    supervisorId: {
      propDefinition: [
        personio,
        "supervisorId",
      ],
      optional: true,
    },
    customAttributes: {
      type: "object",
      label: "Custom Attributes",
      description: "Additional attributes to the employee.",
      optional: true,
    },
  },
  async run({ $ }) {
    const {
      personio,
      firstName,
      lastName,
      hireDate,
      weeklyWorkingHours,
      supervisorId,
      customAttributes,
      ...data
    } = this;

    const response = await personio.createEmployee({
      $,
      data: {
        employee: {
          first_name: firstName,
          last_name: lastName,
          hire_date: hireDate,
          weekly_working_hours: weeklyWorkingHours,
          supervisor_id: supervisorId,
          custom_attributes: customAttributes,
          ...data,
        },
      },
    });

    $.export("$summary", `A new employee with Id: ${response.data?.id} was successfully created!`);
    return response;
  },
};

Action Configuration#

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI.

Label	Prop	Type	Description
Personio	`personio`	`app`	This component uses the Personio app.
Email	`email`	`string`	The e-mail field is required for the employee creation. Updating of this field is not currently supported.
First Name	`firstName`	`string`	The first name of the employee.
Last Name	`lastName`	`string`	The last name of the employee.
Gender	`gender`	`string`	The gender of the employee.
Position	`position`	`string`	The position of the employee. E.g. developer.
Subcompany	`subcompany`	`string`	The subcompany employee belongs to. Should be predefined in Personio. Otherwise will be ignored with showing meta error in the response.
Department	`department`	`string`	The department employee belongs to. Should be predefined in Personio. Otherwise will be ignored with showing meta error in the response.
Office	`office`	`string`	The office employee belongs to. Should be predefined in Personio. Otherwise will be ignored with showing meta error in the response.
Hire Date	`hireDate`	`string`	Employee hire date. Format: "yyyy-mm-dd". If `status` is not provided, it will be set to `active` if the hire date is in the past, or to `onboarding` if it's in the future.
Weekly Working Hours	`weeklyWorkingHours`	`integer`	All hours usually worked, including regular overtime.
Status	`status`	`string`	Select a value from the drop down menu:`onboardingactiveleaveinactive`
Supervisor Id	`supervisorId`	`string`	Select a value from the drop down menu.
Custom Attributes	`customAttributes`	`object`	Additional attributes to the employee.

Action Authentication#

Personio uses OAuth authentication. When you connect your Personio account, Pipedream will open a popup window where you can sign into Personio and grant Pipedream permission to connect to your account. Pipedream securely stores and automatically refreshes the OAuth tokens so you can easily authenticate any Personio API.

Pipedream requests the following authorization scopes when you connect your account:

About Personio#

Europe’s most valuable HR tech company offering an all-in-one HR software for SMEs.

More Ways to Connect Personio + Google Calendar#

Other Popular Integrations#

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Pipedream makes it easy to connect APIs for Personio, Google Calendar and 2,400+ other apps remarkably fast.

Trusted by 1,000,000+ developers from startups to Fortune 500 companies

Developers ♥ Pipedream

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