Update Task with Microsoft 365 Planner API on New Upcoming Event Alert from Google Calendar API

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New Upcoming Event Alert from the Google Calendar API

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Update Task with the Microsoft 365 Planner API

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Getting Started#

This integration creates a workflow with a Google Calendar trigger and Microsoft 365 Planner action. When you configure and deploy the workflow, it will run on Pipedream's servers 24x7 for free.

Select this integration
Configure the New Upcoming Event Alert trigger
1. Connect your Google Calendar account
2. Connect your Google Calendar account
3. Optional- Select a Calendar ID
4. Optional- Select one or more Event Types
5. Configure Minutes Before
Configure the Update Task action
1. Connect your Microsoft 365 Planner account
2. Select a User Task ID
3. Optional- Configure Title
4. Optional- Configure Priority
5. Optional- Configure Percent Complete
6. Optional- Configure Due Date Time
7. Optional- Configure Start Date Time
8. Optional- Configure Order Hint
9. Optional- Configure Assignee Priority
10. Optional- Select a Group
11. Optional- Select a Conversation Thread ID
12. Optional- Select one or more Assignees
13. Optional- Select a Plan
14. Optional- Select a Bucket
15. Optional- Select one or more Applied Categories
Deploy the workflow
Send a test event to validate your setup
Turn on the trigger

Details#

This integration uses pre-built, source-available components from Pipedream's GitHub repo. These components are developed by Pipedream and the community, and verified and maintained by Pipedream.

To contribute an update to an existing component or create a new component, create a PR on GitHub. If you're new to Pipedream component development, you can start with quickstarts for trigger span and action development, and then review the component API reference.

Trigger#

New Upcoming Event Alert on Google Calendar

Description:Emit new event based on a time interval before an upcoming event in the calendar. This source uses Pipedream's Task Scheduler. [See the documentation](https://pipedream.com/docs/examples/waiting-to-execute-next-step-of-workflow/#step-1-create-a-task-scheduler-event-source) for more information and instructions for connecting your Pipedream account.

Version:0.0.9

Key:google_calendar-upcoming-event-alert

View on GitHub

Google Calendar Overview#

The Google Calendar API lets you dip into the powerhouse of scheduling, allowing for the reading, creation, and manipulation of events and calendars directly from your applications. Through Pipedream, you can seamlessly integrate Google Calendar into a myriad of workflows, automating event management, syncing with other services, setting up custom reminders, or even collating data for reporting. The key here is to streamline your calendar-related processes, ensuring that your time management is as efficient and automated as possible.

Trigger Code#

import taskScheduler from "../../../pipedream/sources/new-scheduled-tasks/new-scheduled-tasks.mjs";
import googleCalendar from "../../google_calendar.app.mjs";
import sampleEmit from "./test-event.mjs";

export default {
  key: "google_calendar-upcoming-event-alert",
  name: "New Upcoming Event Alert",
  description: `Emit new event based on a time interval before an upcoming event in the calendar. This source uses Pipedream's Task Scheduler.
    [See the documentation](https://pipedream.com/docs/examples/waiting-to-execute-next-step-of-workflow/#step-1-create-a-task-scheduler-event-source) 
    for more information and instructions for connecting your Pipedream account.`,
  version: "0.0.9",
  type: "source",
  props: {
    pipedream: taskScheduler.props.pipedream,
    googleCalendar,
    db: "$.service.db",
    http: "$.interface.http",
    calendarId: {
      propDefinition: [
        googleCalendar,
        "calendarId",
      ],
    },
    eventTypes: {
      propDefinition: [
        googleCalendar,
        "eventTypes",
      ],
    },
    time: {
      type: "integer",
      label: "Minutes Before",
      description: "Number of minutes to trigger before the start of the calendar event.",
      min: 0,
      reloadProps: true,
    },
  },
  async additionalProps() {
    const props = {};
    if (this.time > 0) {
      props.timer = {
        type: "$.interface.timer",
        description: "Poll the API to schedule alerts for any newly created events",
        default: {
          intervalSeconds: 60 * this.time,
        },
      };
    }
    return props;
  },
  hooks: {
    async deactivate() {
      const ids = this._getScheduledEventIds();
      if (!ids?.length) {
        return;
      }
      for (const id of ids) {
        if (await this.deleteEvent({
          body: {
            id,
          },
        })) {
          console.log("Cancelled scheduled event");
        }
      }
      this._setScheduledEventIds();
    },
  },
  methods: {
    ...taskScheduler.methods,
    _getScheduledEventIds() {
      return this.db.get("scheduledEventIds");
    },
    _setScheduledEventIds(ids) {
      this.db.set("scheduledEventIds", ids);
    },
    _getScheduledCalendarEventIds() {
      return this.db.get("scheduledCalendarEventIds");
    },
    _setScheduledCalendarEventIds(ids) {
      this.db.set("scheduledCalendarEventIds", ids);
    },
    _hasDeployed() {
      const result = this.db.get("hasDeployed");
      this.db.set("hasDeployed", true);
      return result;
    },
    subtractMinutes(date, minutes) {
      return date.getTime() - minutes * 60000;
    },
    async getCalendarEvents() {
      const calendarEvents = [];
      const params = {
        returnOnlyData: false,
        calendarId: this.calendarId,
        eventTypes: this.eventTypes,
      };
      do {
        const {
          data: {
            items, nextPageToken,
          },
        } = await this.googleCalendar.listEvents(params);
        if (items?.length) {
          calendarEvents.push(...items);
        }
        params.pageToken = nextPageToken;
      } while (params.pageToken);
      return calendarEvents;
    },
  },
  async run(event) {
    // self subscribe only on the first time
    if (!this._hasDeployed()) {
      await this.selfSubscribe();
    }

    const scheduledEventIds = this._getScheduledEventIds() || [];

    // incoming scheduled event
    if (event.$channel === this.selfChannel()) {
      const remainingScheduledEventIds = scheduledEventIds.filter((id) => id !== event["$id"]);
      this._setScheduledEventIds(remainingScheduledEventIds);
      this.emitEvent(event, `Upcoming ${event.summary} event`);
      return;
    }

    // schedule new events
    const scheduledCalendarEventIds = this._getScheduledCalendarEventIds() || {};
    const calendarEvents = await this.getCalendarEvents();

    for (const calendarEvent of calendarEvents) {
      const startTime = calendarEvent.start
        ? (new Date(calendarEvent.start.dateTime || calendarEvent.start.date))
        : null;
      if (!startTime
        || startTime.getTime() < Date.now()
        || scheduledCalendarEventIds[calendarEvent.id])
      {
        continue;
      }
      const later = new Date(this.subtractMinutes(startTime, this.time));

      const scheduledEventId = this.emitScheduleEvent(calendarEvent, later);
      scheduledEventIds.push(scheduledEventId);
      scheduledCalendarEventIds[calendarEvent.id] = true;
    }
    this._setScheduledEventIds(scheduledEventIds);
    this._setScheduledCalendarEventIds(scheduledCalendarEventIds);
  },
  sampleEmit,
};

Trigger Configuration#

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI and CLI.

Label	Prop	Type	Description
Google Calendar	`pipedream`	`app`	This component uses the Google Calendar app.
Google Calendar	`googleCalendar`	`app`	This component uses the Google Calendar app.
N/A	`db`	`$.service.db`	This component uses `$.service.db` to maintain state between executions.
N/A	`http`	`$.interface.http`	This component uses `$.interface.http` to generate a unique URL when the component is first instantiated. Each request to the URL will trigger the `run()` method of the component.
Calendar ID	`calendarId`	`string`	Select a value from the drop down menu.
Event Types	`eventTypes`	`string[]`	Select a value from the drop down menu:`defaultfocusTimeoutOfOfficeworkingLocation`
Minutes Before	`time`	`integer`	Number of minutes to trigger before the start of the calendar event.

Trigger Authentication#

Google Calendar uses OAuth authentication. When you connect your Google Calendar account, Pipedream will open a popup window where you can sign into Google Calendar and grant Pipedream permission to connect to your account. Pipedream securely stores and automatically refreshes the OAuth tokens so you can easily authenticate any Google Calendar API.

Pipedream requests the following authorization scopes when you connect your account:

https://www.googleapis.com/auth/calendar.eventshttps://www.googleapis.com/auth/calendar.readonlyhttps://www.googleapis.com/auth/calendar.settings.readonly

About Google Calendar#

With Google Calendar, you can quickly schedule meetings and events and get reminders about upcoming activities, so you always know what’s next.

Action#

Update Task on Microsoft 365 Planner

Description:Updates a task in Microsoft 365 Planner. [See the documentation](https://learn.microsoft.com/en-us/graph/api/plannertask-update?view=graph-rest-1.0&tabs=http)

Version:0.0.1

Key:microsoft_365_planner-update-task

View on GitHub

Microsoft 365 Planner Overview#

The Microsoft 365 Planner API lets you tap into the robust task management capabilities of Planner within the Microsoft 365 suite. With this API on Pipedream, you can automate tasks, sync Planner data with other services, manage plans, tasks, and buckets programmatically. This opens up possibilities for creating custom workflows to enhance productivity, streamline project tracking, and maintain synchronization across various platforms.

Action Code#

import app from "../../microsoft_365_planner.app.mjs";
import utils from "../../common/utils.mjs";

export default {
  key: "microsoft_365_planner-update-task",
  name: "Update Task",
  description: "Updates a task in Microsoft 365 Planner. [See the documentation](https://learn.microsoft.com/en-us/graph/api/plannertask-update?view=graph-rest-1.0&tabs=http)",
  version: "0.0.1",
  type: "action",
  props: {
    app,
    taskId: {
      propDefinition: [
        app,
        "userTaskId",
      ],
    },
    title: {
      type: "string",
      label: "Title",
      description: "Title of the task",
      optional: true,
    },
    priority: {
      type: "integer",
      label: "Priority",
      description: "Priority of the task. The valid range of values is between `0` and `10`, with the increasing value being lower priority (`0` has the highest priority and `10` has the lowest priority)",
      optional: true,
      min: 0,
      max: 10,
    },
    percentComplete: {
      type: "integer",
      label: "Percent Complete",
      description: "Percentage of task completion. When set to `100`, the task is considered completed.",
      optional: true,
    },
    dueDateTime: {
      type: "string",
      label: "Due Date Time",
      description: "Date and time at which the task is due. The Timestamp type represents date and time information using ISO 8601 format and is always in UTC time. For example, midnight UTC on Jan 1, 2014 is `2014-01-01T00:00:00Z`.",
      optional: true,
    },
    startDateTime: {
      type: "string",
      label: "Start Date Time",
      description: "Date and time at which the task starts. The Timestamp type represents date and time information using ISO 8601 format and is always in UTC time. For example, midnight UTC on Jan 1, 2014 is `2014-01-01T00:00:00Z`.",
      optional: true,
    },
    orderHint: {
      type: "string",
      label: "Order Hint",
      description: "Hint used to order items of this type in a list view. The format is defined in [Using order hints in Planner](https://learn.microsoft.com/en-us/graph/api/resources/planner-order-hint-format?view=graph-rest-1.0).",
      optional: true,
    },
    assigneePriority: {
      type: "string",
      label: "Assignee Priority",
      description: "Hint used to order items of this type in a list view. The format is defined as outlined [here](https://learn.microsoft.com/en-us/graph/api/resources/planner-order-hint-format?view=graph-rest-1.0).",
      optional: true,
    },
    groupId: {
      optional: true,
      propDefinition: [
        app,
        "groupId",
      ],
    },
    conversationThreadId: {
      propDefinition: [
        app,
        "conversationThreadId",
        ({ groupId }) => ({
          groupId,
        }),
      ],
    },
    assignmentIds: {
      propDefinition: [
        app,
        "assigneeIds",
        ({ groupId }) => ({
          groupId,
        }),
      ],
    },
    planId: {
      optional: true,
      propDefinition: [
        app,
        "planId",
        ({ groupId }) => ({
          groupId,
        }),
      ],
    },
    bucketId: {
      propDefinition: [
        app,
        "bucketId",
        ({ planId }) => ({
          planId,
        }),
      ],
    },
    appliedCategories: {
      type: "string[]",
      label: "Applied Categories",
      description: "The categories to which the task has been applied. See [applied Categories](https://learn.microsoft.com/en-us/graph/api/resources/plannerappliedcategories?view=graph-rest-1.0) for possible values.",
      optional: true,
      options: Array.from({
        length: 6,
      }, (_, idx) => `category${idx + 1}`),
    },
  },
  methods: {
    getAppliedCategories(appliedCategories = []) {
      return utils.parseArray(appliedCategories)?.reduce((acc, category) => ({
        ...acc,
        [category]: true,
      }), {});
    },
    getAssignments(assignmentIds = []) {
      return utils.parseArray(assignmentIds)?.reduce((acc, id) => ({
        ...acc,
        [id]: {
          "@odata.type": "microsoft.graph.plannerAssignment",
          "orderHint": " !",
        },
      }), {});
    },
    updateTask({
      taskId, ...args
    } = {}) {
      return this.app._makeRequest({
        method: "PATCH",
        path: `/planner/tasks/${taskId}`,
        ...args,
      });
    },
  },
  async run({ $ }) {
    const {
      app,
      getAssignments,
      getAppliedCategories,
      updateTask,
      taskId,
      title,
      priority,
      percentComplete,
      startDateTime,
      dueDateTime,
      assigneePriority,
      conversationThreadId,
      assignmentIds,
      bucketId,
      appliedCategories,
    } = this;

    const { ["@odata.etag"]: etag } = await app.getTask({
      $,
      taskId,
    });

    const response = await updateTask({
      $,
      taskId,
      headers: {
        "Content-Type": "application/json",
        "If-Match": etag,
        "Prefer": "return=representation",
      },
      data: {
        title,
        priority,
        percentComplete,
        startDateTime,
        dueDateTime,
        assigneePriority,
        conversationThreadId,
        bucketId,
        assignments: getAssignments(assignmentIds),
        appliedCategories: getAppliedCategories(appliedCategories),
      },
    });

    $.export("$summary", `Successfully updated task with ID \`${response.id}\`.`);

    return response;
  },
};

Action Configuration#

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI.

Label	Prop	Type	Description
Microsoft 365 Planner	`app`	`app`	This component uses the Microsoft 365 Planner app.
User Task ID	`taskId`	`string`	Select a value from the drop down menu.
Title	`title`	`string`	Title of the task
Priority	`priority`	`integer`	Priority of the task. The valid range of values is between `0` and `10`, with the increasing value being lower priority (`0` has the highest priority and `10` has the lowest priority)
Percent Complete	`percentComplete`	`integer`	Percentage of task completion. When set to `100`, the task is considered completed.
Due Date Time	`dueDateTime`	`string`	Date and time at which the task is due. The Timestamp type represents date and time information using ISO 8601 format and is always in UTC time. For example, midnight UTC on Jan 1, 2014 is `2014-01-01T00:00:00Z`.
Start Date Time	`startDateTime`	`string`	Date and time at which the task starts. The Timestamp type represents date and time information using ISO 8601 format and is always in UTC time. For example, midnight UTC on Jan 1, 2014 is `2014-01-01T00:00:00Z`.
Order Hint	`orderHint`	`string`	Hint used to order items of this type in a list view. The format is defined in Using order hints in Planner.
Assignee Priority	`assigneePriority`	`string`	Hint used to order items of this type in a list view. The format is defined as outlined here.
Group	`groupId`	`string`	Select a value from the drop down menu.
Conversation Thread ID	`conversationThreadId`	`string`	Select a value from the drop down menu.
Assignees	`assignmentIds`	`string[]`	Select a value from the drop down menu.
Plan	`planId`	`string`	Select a value from the drop down menu.
Bucket	`bucketId`	`string`	Select a value from the drop down menu.
Applied Categories	`appliedCategories`	`string[]`	Select a value from the drop down menu:`category1category2category3category4category5category6`

Action Authentication#

Microsoft 365 Planner uses OAuth authentication. When you connect your Microsoft 365 Planner account, Pipedream will open a popup window where you can sign into Microsoft 365 Planner and grant Pipedream permission to connect to your account. Pipedream securely stores and automatically refreshes the OAuth tokens so you can easily authenticate any Microsoft 365 Planner API.

Pipedream requests the following authorization scopes when you connect your account:

emailoffline_accessopenidprofileGroup.ReadWrite.AllFiles.ReadWriteFiles.Read.AllMailboxSettings.ReadTasks.ReadWriteUser.ReadUser.Read.All

About Microsoft 365 Planner#

A simple, visual way to organize teamwork.

More Ways to Connect Microsoft 365 Planner + Google Calendar#

Other Popular Integrations#

Create Plan with Microsoft 365 Planner API on New Cancelled Event from Google Calendar API

Google Calendar + Microsoft 365 Planner

Update Task with Microsoft 365 Planner API on New Upcoming Event Alert from Google Calendar API

Pipedream makes it easy to connect APIs for Microsoft 365 Planner, Google Calendar and 2,400+ other apps remarkably fast.

Trusted by 1,000,000+ developers from startups to Fortune 500 companies

Developers ♥ Pipedream

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