Create Work Order with MaintainX API on New, Modified or Deleted Records from Airtable API

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Trigger workflow on

New, Modified or Deleted Records from the Airtable API

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Create Work Order with the MaintainX API

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Getting Started#

This integration creates a workflow with a Airtable trigger and MaintainX action. When you configure and deploy the workflow, it will run on Pipedream's servers 24x7 for free.

Select this integration
Configure the New, Modified or Deleted Records trigger
1. Connect your Airtable account
2. Configure timer
3. Select a Base
4. Select a Table
5. Optional- Configure Return Fields By Field ID
Configure the Create Work Order action
1. Connect your MaintainX account
2. Configure Title
3. Configure Description
4. Select a Priority
Deploy the workflow
Send a test event to validate your setup
Turn on the trigger

Details#

This integration uses pre-built, source-available components from Pipedream's GitHub repo. These components are developed by Pipedream and the community, and verified and maintained by Pipedream.

To contribute an update to an existing component or create a new component, create a PR on GitHub. If you're new to Pipedream component development, you can start with quickstarts for trigger span and action development, and then review the component API reference.

Trigger#

New, Modified or Deleted Records on Airtable

Description:Emit new event each time a record is added, updated, or deleted in an Airtable table. Supports tables up to 10,000 records

Version:0.0.6

Key:airtable_oauth-new-modified-or-deleted-records

View on GitHub

Airtable Overview#

Airtable (OAuth) API on Pipedream allows you to manipulate and leverage your Airtable data in a myriad of powerful ways. Sync data between Airtable and other apps, trigger workflows on updates, or process bulk data operations asynchronously. By using Airtable's structured databases with Pipedream's serverless platform, you can craft custom automation solutions, integrate with other services seamlessly, and streamline complex data processes.

Trigger Code#

import base from "../common/common.mjs";
import moment from "moment";

export default {
  ...base,
  name: "New, Modified or Deleted Records",
  key: "airtable_oauth-new-modified-or-deleted-records",
  version: "0.0.6",
  type: "source",
  description: "Emit new event each time a record is added, updated, or deleted in an Airtable table. Supports tables up to 10,000 records",
  props: {
    ...base.props,
    tableId: {
      propDefinition: [
        base.props.airtable,
        "tableId",
        ({ baseId }) => ({
          baseId,
        }),
      ],
      description: "The table ID to watch for changes.",
    },
    returnFieldsByFieldId: {
      propDefinition: [
        base.props.airtable,
        "returnFieldsByFieldId",
      ],
    },
  },
  methods: {
    ...base.methods,
    _getPrevAllRecordIds() {
      return this.db.get("prevAllRecordIds");
    },
    _setPrevAllRecordIds(prevAllRecordIds) {
      this.db.set("prevAllRecordIds", prevAllRecordIds);
    },
  },
  async run(event) {
    const {
      baseId,
      tableId,
      viewId,
    } = this;

    const metadata = {
      baseId,
      tableId,
      viewId,
    };

    const prevAllRecordIds = this._getPrevAllRecordIds();

    const lastTimestamp = this._getLastTimestamp();
    const params = {
      filterByFormula: `LAST_MODIFIED_TIME() > "${lastTimestamp}"`,
      returnFieldsByFieldId: this.returnFieldsByFieldId || false,
    };

    const records = await this.airtable.listRecords({
      baseId,
      tableId,
      params,
    });

    let allRecordIds = [],
      newRecordsCount = 0,
      modifiedRecordsCount = 0,
      deletedRecordsCount = 0;

    if (records) {
      for (const record of records) {
        if (!lastTimestamp || moment(record.createdTime) > moment(lastTimestamp)) {
          record.type = "new_record";
          newRecordsCount++;
        } else {
          record.type = "record_modified";
          modifiedRecordsCount++;
        }

        record.metadata = metadata;

        this.$emit(record, {
          summary: `${record.type}: ${JSON.stringify(record.fields)}`,
          id: record.id,
        });
      }
    }

    delete params.filterByFormula;

    const data = await this.airtable.listRecords({
      baseId,
      tableId,
      params,
    });
    if (!data.length || data.length === 0) return;
    allRecordIds = [
      ...data.map((record) => record.id),
    ];

    if (prevAllRecordIds) {
      const deletedRecordIds = prevAllRecordIds.filter(
        (prevRecord) => !allRecordIds.includes(prevRecord),
      );
      for (const recordID of deletedRecordIds) {
        deletedRecordsCount++;
        const deletedRecordObj = {
          metadata,
          type: "record_deleted",
          id: recordID,
        };
        this.$emit(deletedRecordObj, {
          summary: "record_deleted",
          id: recordID,
        });
      }
    }

    console.log(
      `Emitted ${newRecordsCount} new records(s) and ${modifiedRecordsCount} modified record(s) and ${deletedRecordsCount} deleted records.`,
    );
    this._setPrevAllRecordIds(allRecordIds);

    // We keep track of the timestamp of the current invocation
    this.updateLastTimestamp(event);
  },
};

Trigger Configuration#

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI and CLI.

Label	Prop	Type	Description
Airtable	`airtable`	`app`	This component uses the Airtable app.
N/A	`db`	`$.service.db`	This component uses `$.service.db` to maintain state between executions.
	`timer`	`$.interface.timer`
Base	`baseId`	`string`	Select a value from the drop down menu.
Table	`tableId`	`string`	Select a value from the drop down menu.
Return Fields By Field ID	`returnFieldsByFieldId`	`boolean`	An optional boolean value that lets you return field objects where the key is the field id. This defaults to `false`, which returns field objects where the key is the field name.

Trigger Authentication#

Airtable uses OAuth authentication. When you connect your Airtable account, Pipedream will open a popup window where you can sign into Airtable and grant Pipedream permission to connect to your account. Pipedream securely stores and automatically refreshes the OAuth tokens so you can easily authenticate any Airtable API.

Pipedream requests the following authorization scopes when you connect your account:

data.records:readdata.records:writedata.recordComments:readdata.recordComments:writeschema.bases:readschema.bases:writewebhook:manageuser.email:read

About Airtable#

Airtable is a low-code platform to build next-gen apps. Move beyond rigid tools, operationalize your critical data, and reimagine workflows with AI.

Action#

Create Work Order on MaintainX

Description:Creates a work order. [See docs here](https://api.getmaintainx.com/v1/docs#tag/Work-Orders/paths/~1workorders/post)

Version:0.0.1

Key:maintainx-create-work-order

View on GitHub

MaintainX Overview#

The MaintainX API lets you automate workflows related to work orders, assets, and maintenance activities within the MaintainX platform. With this API on Pipedream, you can build serverless workflows to react to events, sync data, and connect MaintainX to other apps and services, creating a seamless integration hub for facility and equipment management tasks.

Action Code#

import maintainx from "../../maintainx.app.mjs";
import constants from "../common/constants.mjs";

export default {
  name: "Create Work Order",
  version: "0.0.1",
  key: "maintainx-create-work-order",
  description: "Creates a work order. [See docs here](https://api.getmaintainx.com/v1/docs#tag/Work-Orders/paths/~1workorders/post)",
  type: "action",
  props: {
    maintainx,
    title: {
      type: "string",
      label: "Title",
      description: "The title of the work order",
    },
    description: {
      type: "string",
      label: "Description",
      description: "The description of the work order",
    },
    priority: {
      type: "string",
      label: "Priority",
      description: "The priority of the work order. E.g. `LOW`",
      options: constants.PRIORITIES,
    },
  },
  async run({ $ }) {
    const response = await this.maintainx.createWorkOrder({
      $,
      data: {
        title: this.title,
        description: this.description,
        priority: this.priority,
      },
    });

    if (response) {
      $.export("$summary", `Successfully created work order with ID ${response.id}`);
    }

    return response;
  },
};

Action Configuration#

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI.

Label	Prop	Type	Description
MaintainX	`maintainx`	`app`	This component uses the MaintainX app.
Title	`title`	`string`	The title of the work order
Description	`description`	`string`	The description of the work order
Priority	`priority`	`string`	Select a value from the drop down menu:`NONELOWMEDIUMHIGH`

Action Authentication#

MaintainX uses API keys for authentication. When you connect your MaintainX account, Pipedream securely stores the keys so you can easily authenticate to MaintainX APIs in both code and no-code steps.

To retrieve your API Key,

Navigate to your MaintainX account and sign in
Go to “Settings” > “Integrations”
Click the “API Keys” tab

About MaintainX#

MaintainX is mobile-first work order and procedure digitization software that allows factory frontline teams to know what they need to do and how to do it.

More Ways to Connect MaintainX + Airtable#

Other Popular Integrations#

Create Work Order with MaintainX API on New Field from Airtable API

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Create Work Order with MaintainX API on New, Modified or Deleted Records from Airtable API

Pipedream makes it easy to connect APIs for MaintainX, Airtable and 2,400+ other apps remarkably fast.

Trusted by 1,000,000+ developers from startups to Fortune 500 companies

Developers ♥ Pipedream

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