Create an Invite with Envoy API on New or Modified Records from Airtable API

Pipedream makes it easy to connect APIs for Envoy, Airtable and 2,400+ other apps remarkably fast.

Trigger workflow on

New or Modified Records from the Airtable API

Next, do this

Create an Invite with the Envoy API

No credit card required

▶

Watch us build a workflow

8 min

Watch now ➜

Trusted by 1,000,000+ developers from startups to Fortune 500 companies

Developers ♥ Pipedream

Getting Started#

This integration creates a workflow with a Airtable trigger and Envoy action. When you configure and deploy the workflow, it will run on Pipedream's servers 24x7 for free.

Select this integration
Configure the New or Modified Records trigger
1. Connect your Airtable account
2. Configure timer
3. Select a Base
4. Select a Table
5. Optional- Select one or more Field IDs
6. Optional- Configure Return Fields By Field ID
Configure the Create an Invite action
1. Connect your Envoy account
2. Configure Arrival date
3. Select a Location
4. Configure Name
5. Optional- Configure Email
6. Optional- Select a Host
7. Optional- Configure Departure date
8. Optional- Configure Private notes
9. Optional- Configure Send email to invitee
Deploy the workflow
Send a test event to validate your setup
Turn on the trigger

Details#

This integration uses pre-built, source-available components from Pipedream's GitHub repo. These components are developed by Pipedream and the community, and verified and maintained by Pipedream.

To contribute an update to an existing component or create a new component, create a PR on GitHub. If you're new to Pipedream component development, you can start with quickstarts for trigger span and action development, and then review the component API reference.

Trigger#

New or Modified Records on Airtable

Description:Emit new event for each new or modified record in a table

Version:0.0.8

Key:airtable_oauth-new-or-modified-records

View on GitHub

Airtable Overview#

Airtable (OAuth) API on Pipedream allows you to manipulate and leverage your Airtable data in a myriad of powerful ways. Sync data between Airtable and other apps, trigger workflows on updates, or process bulk data operations asynchronously. By using Airtable's structured databases with Pipedream's serverless platform, you can craft custom automation solutions, integrate with other services seamlessly, and streamline complex data processes.

Trigger Code#

import base from "../common/common.mjs";
import sampleEmit from "./test-event.mjs";
import moment from "moment";

export default {
  ...base,
  name: "New or Modified Records",
  key: "airtable_oauth-new-or-modified-records",
  description: "Emit new event for each new or modified record in a table",
  version: "0.0.8",
  type: "source",
  props: {
    ...base.props,
    tableId: {
      propDefinition: [
        base.props.airtable,
        "tableId",
        ({ baseId }) => ({
          baseId,
        }),
      ],
      description: "The table ID to watch for changes.",
    },
    fieldIds: {
      propDefinition: [
        base.props.airtable,
        "sortFieldId",
        ({
          baseId, tableId,
        }) => ({
          baseId,
          tableId,
        }),
      ],
      type: "string[]",
      label: "Field IDs",
      description: "Identifiers of spedific fields/columns to watch for updates",
      withLabel: true,
    },
    returnFieldsByFieldId: {
      propDefinition: [
        base.props.airtable,
        "returnFieldsByFieldId",
      ],
    },
  },
  methods: {
    ...base.methods,
    _getFieldValues() {
      return this.db.get("fieldValues") || {};
    },
    _setFieldValues(fieldValues) {
      this.db.set("fieldValues", fieldValues);
    },
    updateFieldValues(newFieldValues, record) {
      const fieldKey = this.returnFieldsByFieldId
        ? "value"
        : "label";
      for (const fieldId of this.fieldIds) {
        newFieldValues[record.id] = {
          ...newFieldValues[record.id],
          [fieldId.value]: record.fields[fieldId[fieldKey]] || null,
        };
      }
      return newFieldValues;
    },
    isUpdated(fieldValues, fieldIds, record) {
      const fieldKey = this.returnFieldsByFieldId
        ? "value"
        : "label";
      for (const fieldId of fieldIds) {
        if (!record.fields[fieldId[fieldKey]]) {
          record.fields[fieldId[fieldKey]] = null;
        }
        if (fieldValues[record.id]
          && fieldValues[record.id][fieldId.value] !== undefined
          && record.fields[fieldId[fieldKey]] !== fieldValues[record.id][fieldId.value]
        ) {
          return true;
        }
      }
      return false;
    },
  },
  async run(event) {
    const {
      baseId,
      tableId,
      viewId,
    } = this;

    const lastTimestamp = this._getLastTimestamp();
    const fieldValues = this._getFieldValues();
    const isFirstRunWithFields = this.fieldIds && Object.keys(fieldValues).length === 0;
    const params = {
      returnFieldsByFieldId: this.returnFieldsByFieldId || false,
    };
    if (!isFirstRunWithFields) {
      params.filterByFormula = `LAST_MODIFIED_TIME() > "${lastTimestamp}"`;
    }

    const records = await this.airtable.listRecords({
      baseId,
      tableId,
      params,
    });

    if (!records.length) {
      console.log("No new or modified records.");
      return;
    }

    const metadata = {
      baseId,
      tableId,
      viewId,
    };

    let newRecords = 0, modifiedRecords = 0;
    let newFieldValues = {
      ...fieldValues,
    };
    for (const record of records) {
      if (this.fieldIds) {
        newFieldValues = this.updateFieldValues(newFieldValues, record);
      }
      if (!lastTimestamp || moment(record.createdTime) > moment(lastTimestamp)) {
        record.type = "new_record";
        newRecords++;
      } else {
        if (this.fieldIds
          && (!this.isUpdated(fieldValues, this.fieldIds, record) || isFirstRunWithFields)
        ) {
          continue;
        }
        record.type = "record_modified";
        modifiedRecords++;
      }

      record.metadata = metadata;

      this.$emit(record, {
        summary: `${record.type}: ${JSON.stringify(record.fields)}`,
        id: record.id,
        ts: Date.now(),
      });
    }
    this._setFieldValues(newFieldValues);
    console.log(`Emitted ${newRecords} new records(s) and ${modifiedRecords} modified record(s).`);

    // We keep track of the timestamp of the current invocation
    this.updateLastTimestamp(event);
  },
  sampleEmit,
};

Trigger Configuration#

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI and CLI.

Label	Prop	Type	Description
Airtable	`airtable`	`app`	This component uses the Airtable app.
N/A	`db`	`$.service.db`	This component uses `$.service.db` to maintain state between executions.
	`timer`	`$.interface.timer`
Base	`baseId`	`string`	Select a value from the drop down menu.
Table	`tableId`	`string`	Select a value from the drop down menu.
Field IDs	`fieldIds`	`string[]`	Select a value from the drop down menu.
Return Fields By Field ID	`returnFieldsByFieldId`	`boolean`	An optional boolean value that lets you return field objects where the key is the field id. This defaults to `false`, which returns field objects where the key is the field name.

Trigger Authentication#

Airtable uses OAuth authentication. When you connect your Airtable account, Pipedream will open a popup window where you can sign into Airtable and grant Pipedream permission to connect to your account. Pipedream securely stores and automatically refreshes the OAuth tokens so you can easily authenticate any Airtable API.

Pipedream requests the following authorization scopes when you connect your account:

data.records:readdata.records:writedata.recordComments:readdata.recordComments:writeschema.bases:readschema.bases:writewebhook:manageuser.email:read

About Airtable#

Airtable is a low-code platform to build next-gen apps. Move beyond rigid tools, operationalize your critical data, and reimagine workflows with AI.

Action#

Create an Invite on Envoy

Description:Create an Invite to a person to visit a location. [See the docs](https://developers.envoy.com/hub/reference/createinvite).

Version:0.0.1

Key:envoy-create-an-invite

View on GitHub

Envoy Overview#

The Envoy API empowers users to streamline workplace operations, particularly visitor management, deliveries, and room bookings. Leveraging Pipedream's capabilities, you can automate tasks involving these aspects. For example, you can receive notifications when guests arrive, sync visitor data with other systems, or automate the creation and management of room bookings.

Action Code#

import app from "../../envoy.app.mjs";

export default {
  key: "envoy-create-an-invite",
  name: "Create an Invite",
  description: "Create an Invite to a person to visit a location. [See the docs](https://developers.envoy.com/hub/reference/createinvite).",
  version: "0.0.1",
  type: "action",
  props: {
    app,
    expectedArrivalAt: {
      propDefinition: [
        app,
        "expectedArrivalAt",
      ],
    },
    locationId: {
      propDefinition: [
        app,
        "locationId",
      ],
    },
    name: {
      propDefinition: [
        app,
        "visitorName",
      ],
    },
    email: {
      propDefinition: [
        app,
        "visitorEmail",
      ],
    },
    hostEmployeeId: {
      propDefinition: [
        app,
        "employeeId",
      ],
      description: "Unique identifier of a host.",
    },
    expectedDepartureAt: {
      propDefinition: [
        app,
        "expectedDepartureAt",
      ],
    },
    notes: {
      propDefinition: [
        app,
        "notes",
      ],
    },
    sendEmailToInvitee: {
      propDefinition: [
        app,
        "sendEmailToInvitee",
      ],
    },
  },
  async run({ $ }) {
    const data = {
      invite: {
        expectedArrivalAt: this.expectedArrivalAt,
        expectedDepartureAt: this.expectedDepartureAt,
        locationId: this.locationId,
        notes: this.notes,
        sendEmailToInvitee: this.sendEmailToInvitee,
        hostEmployeeId: this.hostEmployeeId,
        invitee: {
          name: this.name,
          email: this.email,
        },
      },
    };
    const response = await this.app.createInvite($, data);
    $.export("$summary", `Successfully created an invite with id: "${response.data.id}"`);
    return response;
  },
};

Action Configuration#

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI.

Label	Prop	Type	Description
Envoy	`app`	`app`	This component uses the Envoy app.
Arrival date	`expectedArrivalAt`	`string`	A date-time string at UTC, such as 2007-12-03T10:15:30Z, compliant with the date-time format outlined in section 5.6 of the RFC 3339 profile of the ISO 8601 standard for representation of dates and times using the Gregorian calendar.
Location	`locationId`	`string`	Select a value from the drop down menu.
Name	`name`	`string`	Visitor full name.
Email	`email`	`string`	Visitor email address.
Host	`hostEmployeeId`	`string`	Select a value from the drop down menu.
Departure date	`expectedDepartureAt`	`string`	A date-time string at UTC, such as 2007-12-03T10:15:30Z, compliant with the date-time format outlined in section 5.6 of the RFC 3339 profile of the ISO 8601 standard for representation of dates and times using the Gregorian calendar.
Private notes	`notes`	`string`	Enter your private notes.
Send email to invitee	`sendEmailToInvitee`	`boolean`	Either it should or not send email to invitee

Action Authentication#

Envoy uses OAuth authentication. When you connect your Envoy account, Pipedream will open a popup window where you can sign into Envoy and grant Pipedream permission to connect to your account. Pipedream securely stores and automatically refreshes the OAuth tokens so you can easily authenticate any Envoy API.

Pipedream requests the following authorization scopes when you connect your account:

locations.readcompanies.reademployees.readtoken.refreshinvites.readentries.readinvites.write

About Envoy#

Join thousands of companies that rely on Envoy to efficiently manage hybrid workplaces, so everyone inside can connect, collaborate, and thrive.

More Ways to Connect Envoy + Airtable#

Other Popular Integrations#

Create Comment with Airtable API on New event when a visitor is invited from Envoy API

Envoy + Airtable

Create an Invite with Envoy API on New or Modified Records from Airtable API

Pipedream makes it easy to connect APIs for Envoy, Airtable and 2,400+ other apps remarkably fast.

Trusted by 1,000,000+ developers from startups to Fortune 500 companies

Developers ♥ Pipedream

1-24of2,400+apps by most popular

1
-
24
of
2,400+
apps by most popular