← Gmail + Personio integrations

Create Application with Personio API on New Email Received from Gmail API

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New Email Received from the Gmail API
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Create Application with the Personio API
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Getting Started

This integration creates a workflow with a Gmail trigger and Personio action. When you configure and deploy the workflow, it will run on Pipedream's servers 24x7 for free.

  1. Select this integration
  2. Configure the New Email Received trigger
    1. Connect your Gmail account
    2. Optional- Select a Trigger Type
    3. Configure Polling Interval
    4. Configure Return payload as plaintext
    5. Optional- Configure Service Account Key JSON
    6. Configure serviceAccountKeyJsonInstructions
    7. Optional- Select a Pub/Sub Topic
    8. Optional- Select a Pub/Sub Topic Name
    9. Optional- Select one or more Labels
    10. Optional- Select one or more Exclude Labels
    11. Configure permissionAlert
    12. Configure latencyWarningAlert
  3. Configure the Create Application action
    1. Connect your Personio account
    2. Configure Company Id
    3. Configure Recruiting Access Token
    4. Configure First Name
    5. Configure Last Name
    6. Configure Email
    7. Configure Job Position Id
    8. Optional- Configure Recruiting Channel Id
    9. Optional- Configure External Posting Id
    10. Optional- Configure Message
    11. Optional- Configure Application Date
    12. Optional- Configure Tags
    13. Optional- Configure Files
    14. Optional- Configure Attributes
    15. Optional- Select a Phase Type
  4. Deploy the workflow
  5. Send a test event to validate your setup
  6. Turn on the trigger

Details

This integration uses pre-built, source-available components from Pipedream's GitHub repo. These components are developed by Pipedream and the community, and verified and maintained by Pipedream.

To contribute an update to an existing component or create a new component, create a PR on GitHub. If you're new to Pipedream component development, you can start with quickstarts for trigger span and action development, and then review the component API reference.

Trigger

Description:Emit new event when a new email is received.
Version:0.3.0
Key:gmail-new-email-received

New Email Received Overview

The Gmail - New Email Received (Instant) source enables you to trigger Pipedream workflows based on real-time changes to your Gmail inbox.

Trigger Code

import { PubSub } from "@google-cloud/pubsub";
import {
  axios,
  ConfigurationError,
  DEFAULT_POLLING_SOURCE_TIMER_INTERVAL,
} from "@pipedream/platform";
import { v4 as uuidv4 } from "uuid";
import gmail from "../../gmail.app.mjs";
import common from "../common/polling-history.mjs";
import verifyClient from "../common/verify-client-id.mjs";

export default {
  ...common,
  key: "gmail-new-email-received",
  name: "New Email Received",
  description: "Emit new event when a new email is received.",
  type: "source",
  version: "0.3.0",
  dedupe: "unique",
  props: {
    gmail,
    db: "$.service.db",
    triggerType: {
      type: "string",
      label: "Trigger Type",
      options: [
        "polling",
        "webhook",
      ],
      description:
        "Configuring this source as a `webhook` (instant) trigger requires a custom OAuth client. [Refer to the guide here to get started](https://pipedream.com/apps/gmail/#getting-started).",
      reloadProps: true,
      optional: true,
      default: "polling",
    },
    timer: {
      type: "$.interface.timer",
      label: "Polling Interval",
      description: "How often to poll for new emails",
      default: {
        intervalSeconds: DEFAULT_POLLING_SOURCE_TIMER_INTERVAL,
      },
    },
    withTextPayload: {
      type: "boolean",
      label: "Return payload as plaintext",
      description: "Convert the payload response into a single text field. **This reduces the size of the payload and makes it easier for LLMs work with.**",
      default: false,
    },
    serviceAccountKeyJson: {
      type: "string",
      label: "Service Account Key JSON",
      optional: true,
      hidden: true,
      reloadProps: true,
    },
    serviceAccountKeyJsonInstructions: {
      type: "alert",
      alertType: "info",
      content: `1) [Create a service account in GCP](https://cloud.google.com/iam/docs/creating-managing-service-accounts) and set the following permission: **Pub/Sub Admin**
        \n2) [Generate a service account key](https://cloud.google.com/iam/docs/creating-managing-service-account-keys)
        \n3) Download the key details in JSON format
        \n4) Open the JSON in a text editor, and **copy and paste its contents here**.
      `,
      hidden: true,
    },
    topicType: {
      type: "string",
      label: "Pub/Sub Topic",
      description:
        "Do you have an existing Pub/Sub topic, or would you like to create a new one?",
      options: [
        "existing",
        "new",
      ],
      optional: true,
      hidden: true,
      reloadProps: true,
    },
    topic: {
      type: "string",
      label: "Pub/Sub Topic Name",
      description: "Select a Pub/Sub topic from your GCP account to watch",
      async options() {
        return this.getTopics();
      },
      optional: true,
      hidden: true,
      reloadProps: true,
    },
    labels: {
      propDefinition: [
        gmail,
        "label",
      ],
      type: "string[]",
      label: "Labels",
      default: [
        "INBOX",
      ],
      optional: true,
    },
    excludeLabels: {
      propDefinition: [
        gmail,
        "label",
      ],
      type: "string[]",
      label: "Exclude Labels",
      description: "Emails with the specified labels will be excluded from results",
      optional: true,
    },
    permissionAlert: {
      type: "alert",
      alertType: "error",
      content: `Unable to grant publish permission to Gmail API service account.
      \n1. Navigate to your [Google Cloud PubSub Topics List](https://console.cloud.google.com/cloudpubsub)
      \n2. Select "View Permissions" for the topic you intend to use for this source.
      \n3. Click "ADD PRINCIPAL"
      \n4. Select "Pub/Sub Publisher" for the Role.
      \n5. Enter \`serviceAccount:gmail-api-push@system.gserviceaccount.com\` as the principal.
      \n6. Click "Save"
      `,
      hidden: true,
    },
    latencyWarningAlert: {
      type: "alert",
      alertType: "warning",
      content:
        "Please allow up to 1 minute for deployment. We're setting up your real-time email notifications behind the scenes.",
      hidden: true,
    },
  },
  async additionalProps() {
    const newProps = {};

    // Handle webhook mode
    if (this.triggerType === "webhook") {
      // verify that a Custom OAuth client is being used only if webhook mode is selected
      const isValidClientId = await this.checkClientId();
      if (!isValidClientId) {
        throw new ConfigurationError(
          "Configuring this source as a `webhook` (instant) trigger requires a custom OAuth client. [Refer to the guide here to get started](https://pipedream.com/apps/gmail/#getting-started).",
        );
      }

      // Add HTTP interface and hidden timer for webhooks
      newProps.http = {
        type: "$.interface.http",
        customResponse: true,
      };
      newProps.timer = {
        type: "$.interface.timer",
        static: {
          intervalSeconds: 60 * 60, // 1 hour for webhook renewal
        },
        hidden: true,
      };

      // Make webhook-specific props visible
      newProps.serviceAccountKeyJson = {
        type: "string",
        label: "Service Account Key JSON",
        hidden: false,
        optional: false,
        reloadProps: true,
      };
      newProps.serviceAccountKeyJsonInstructions = {
        type: "alert",
        alertType: "info",
        content: `1) [Create a service account in GCP](https://cloud.google.com/iam/docs/creating-managing-service-accounts) and set the following permission: **Pub/Sub Admin**
          \n2) [Generate a service account key](https://cloud.google.com/iam/docs/creating-managing-service-account-keys)
          \n3) Download the key details in JSON format
          \n4) Open the JSON in a text editor, and **copy and paste its contents here**.
        `,
        hidden: false,
      };

      // Always show the topic type selection after service account key is provided
      newProps.topicType = {
        type: "string",
        label: "Pub/Sub Topic",
        description: "Do you have an existing Pub/Sub topic, or would you like to create a new one?",
        options: [
          "existing",
          "new",
        ],
        hidden: false,
        optional: false,
        reloadProps: true,
      };

      // Only proceed with topic operations if the service account key and topicType are provided
      if (!this.serviceAccountKeyJson || !this.topicType) {
        return newProps;
      }

      // Handle topic prop based on topicType selection
      try {
        const authKeyJSON = JSON.parse(this.serviceAccountKeyJson);

        if (this.topicType === "new") {
          // For new topics, generate a name and don't show selection
          const { project_id: projectId } = authKeyJSON;
          const topicName = `projects/${projectId}/topics/${this.convertNameToValidPubSubTopicName(
            uuidv4(),
          )}`;

          newProps.topic = {
            type: "string",
            default: topicName,
            hidden: true, // Hide this for new topics
          };

          // Store for later use
          this._topicName = topicName;

        } else if (this.topicType === "existing") {
          // For existing topics, show the dropdown
          newProps.topic = {
            type: "string",
            label: "Pub/Sub Topic Name",
            description: "Select a Pub/Sub topic from your GCP account to watch",
            options: async () => {
              try {
                // Using the PubSub client directly here to avoid potential method binding issues
                const sdkParams = {
                  credentials: {
                    client_email: authKeyJSON.client_email,
                    private_key: authKeyJSON.private_key,
                  },
                  projectId: authKeyJSON.project_id,
                };

                const pubSubClient = new PubSub(sdkParams);
                const topics = (await pubSubClient.getTopics())[0];
                if (topics.length > 0) {
                  return topics.map((topic) => topic.name);
                }
                return [];
              } catch (err) {
                console.log("Error fetching topics:", err);
                return [];
              }
            },
            hidden: false,
            optional: false,
            reloadProps: true,
          };
        }
      } catch (err) {
        console.log("Error with service account key JSON:", err);
        newProps.serviceAccountKeyJsonError = {
          type: "alert",
          alertType: "error",
          content: "Invalid service account key JSON. Please check your input and try again.",
          hidden: false,
        };
        return newProps;
      }

      // Only proceed with topic creation/configuration if required fields are set
      if ((this.topic && this.topicType === "existing") || this.topicType === "new") {
        try {
          // Get the appropriate topic name
          const topicName = this.topicType === "new"
            ? this._topicName
            : this.topic;

          if (!topicName) {
            // Skip topic creation/setup if no topic name is available yet
            return newProps;
          }

          // Create or get the topic using our helper method
          const topic = await this.getOrCreateTopic(topicName);

          // Retrieves the IAM policy for the topic
          let hasPublisherRole;
          try {
            const [
              policy,
            ] = await topic.iam.getPolicy();
            hasPublisherRole = policy.bindings.find(
              ({
                members, role,
              }) =>
                members.includes(
                  "serviceAccount:gmail-api-push@system.gserviceaccount.com",
                ) && role === "roles/pubsub.publisher",
            );
          } catch (err) {
            console.log("Could not retrieve iam policy:", err);
          }

          if (!hasPublisherRole) {
            // Grant publish permission to Gmail API service account
            try {
              await topic.iam.setPolicy({
                bindings: [
                  {
                    role: "roles/pubsub.publisher",
                    members: [
                      "serviceAccount:gmail-api-push@system.gserviceaccount.com",
                    ],
                  },
                ],
              });
              console.log("Permissions granted to Gmail API service account.");
            } catch (err) {
              console.log("Could not set permission:", err);
              newProps.permissionAlert = {
                type: "alert",
                alertType: "error",
                content: `Unable to grant publish permission to Gmail API service account.
                \n1. Navigate to your [Google Cloud PubSub Topics List](https://console.cloud.google.com/cloudpubsub)
                \n2. Select "View Permissions" for the topic you intend to use for this source.
                \n3. Click "ADD PRINCIPAL"
                \n4. Select "Pub/Sub Publisher" for the Role.
                \n5. Enter \`serviceAccount:gmail-api-push@system.gserviceaccount.com\` as the principal.
                \n6. Click "Save"
                `,
                hidden: false,
              };
              return newProps;
            }
          }

          newProps.latencyWarningAlert = {
            type: "alert",
            alertType: "warning",
            content:
              "Please allow up to 1 minute for deployment. We're setting up your real-time email notifications behind the scenes.",
            hidden: false,
          };

          // Setup Gmail notifications
          try {
            const {
              historyId, expiration,
            } = await this.setupGmailNotifications(topicName);
            newProps.initialHistoryId = {
              type: "string",
              default: historyId,
              hidden: true,
            };
            newProps.expiration = {
              type: "string",
              default: expiration,
              hidden: true,
            };
          } catch (err) {
            console.log("Error setting up Gmail notifications:", err);
            return newProps;
          }
        } catch (err) {
          console.log("Error with topic setup:", err);
          return newProps;
        }
      }
    }
    return newProps;
  },
  hooks: {
    ...common.hooks,
    async activate() {
      if (this.triggerType !== "webhook") {
        return;
      }

      const sdkParams = this.sdkParams();
      const pubSubClient = new PubSub(sdkParams);

      const currentTopic = {
        name: this.topic,
      };

      // Create subscription
      const pushEndpoint = this.http.endpoint;
      const subscriptionName =
        this.convertNameToValidPubSubTopicName(pushEndpoint);
      const subscriptionOptions = {
        pushConfig: {
          pushEndpoint,
        },
      };
      const [
        subscriptionResult,
      ] = await pubSubClient
        .topic(currentTopic.name)
        .createSubscription(subscriptionName, subscriptionOptions);
      this._setSubscriptionName(subscriptionResult.name);
    },
    async deactivate() {
      if (this.triggerType !== "webhook") {
        return;
      }

      const sdkParams = this.sdkParams();
      const pubSubClient = new PubSub(sdkParams);

      const subscriptionName = this._getSubscriptionName();
      if (subscriptionName) {
        await pubSubClient.subscription(subscriptionName).delete();
      }
    },
  },
  methods: {
    ...verifyClient.methods,
    ...common.methods,
    _getTopicName() {
      return this.db.get("topicName");
    },
    _setTopicName(topicName) {
      this.db.set("topicName", topicName);
    },
    _getSubscriptionName() {
      return this.db.get("subscriptionName");
    },
    _setSubscriptionName(subscriptionName) {
      this.db.set("subscriptionName", subscriptionName);
    },
    _getLastProcessedHistoryId() {
      return this.db.get("lastProcessedHistoryId");
    },
    _setLastProcessedHistoryId(lastProcessedHistoryId) {
      this.db.set("lastProcessedHistoryId", lastProcessedHistoryId);
    },
    _getExpiration() {
      return this.db.get("expiration");
    },
    _setExpiration(expiration) {
      this.db.set("expiration", expiration);
    },
    _getLastReceivedTime() {
      return this.db.get("lastReceivedTime");
    },
    _setLastReceivedTime(lastReceivedTime) {
      this.db.set("lastReceivedTime", lastReceivedTime);
    },
    sdkParams() {
      try {
        const authKeyJSON = JSON.parse(this.serviceAccountKeyJson);
        const {
          project_id: projectId, client_email, private_key,
        } = authKeyJSON;

        if (!projectId || !client_email || !private_key) {
          throw new Error("Missing required fields in service account key JSON");
        }

        const sdkParams = {
          credentials: {
            client_email,
            private_key,
          },
          projectId,
        };
        return sdkParams;
      } catch (error) {
        console.log("Error parsing service account key:", error);
        throw new ConfigurationError("Invalid service account key JSON. Please check your input and try again.");
      }
    },
    async getTopics() {
      try {
        const sdkParams = this.sdkParams();
        const pubSubClient = new PubSub(sdkParams);
        const topics = (await pubSubClient.getTopics())[0];
        if (topics.length > 0) {
          return topics.map((topic) => topic.name);
        }
        return [];
      } catch (error) {
        console.log("Error fetching topics:", error);
        return [];
      }
    },
    convertNameToValidPubSubTopicName(name) {
      // For valid names, see https://cloud.google.com/pubsub/docs/admin#resource_names
      return (
        name
          // Must not start with `goog`. We add a `pd-` at the beginning if that's the case.
          .replace(/(^goog.*)/g, "pd-$1")
          // Must start with a letter, otherwise we add `pd-` at the beginning.
          .replace(/^(?![a-zA-Z]+)/, "pd-")
          // Only certain characters are allowed, the rest will be replaced with a `-`.
          .replace(/[^a-zA-Z0-9_\-.~+%]+/g, "-")
      );
    },
    makeRequest({
      $ = this, path, ...opts
    }) {
      return axios($, {
        url: `https://gmail.googleapis.com/gmail/v1${path}`,
        headers: {
          Authorization: `Bearer ${this.gmail.getToken()}`,
        },
        ...opts,
      });
    },
    async setupGmailNotifications(topicName) {
      // Set up Gmail push notifications using OAuth token
      const watchResponse = await this.makeRequest({
        method: "POST",
        path: "/users/me/watch",
        data: {
          topicName,
          labelIds: this.labels || [
            "INBOX",
          ],
        },
      });
      console.log("Watch response:", watchResponse);
      return watchResponse;
    },
    async getOrCreateTopic(name) {
      try {
        const sdkParams = this.sdkParams();
        const pubSubClient = new PubSub(sdkParams);

        // Use provided name or fallback appropriately
        let topicName;
        if (name) {
          topicName = name;
        } else if (this.topicType === "new" && this._topicName) {
          topicName = this._topicName;
        } else {
          topicName = this.topic;
        }

        if (!topicName) {
          throw new Error("No topic name provided");
        }

        // Create or get Pub/Sub topic
        let topic;
        try {
          [
            topic,
          ] = await pubSubClient.createTopic(topicName);
          console.log(`Topic ${topicName} created.`);
        } catch (error) {
          if (error.code === 6) {
            // Already exists
            console.log(`Topic ${topicName} already exists.`);
            topic = pubSubClient.topic(topicName);
          } else {
            throw error;
          }
        }
        return topic;
      } catch (error) {
        console.log("Error in getOrCreateTopic:", error);
        throw error;
      }
    },
    getHistoryTypes() {
      return [
        "messageAdded",
      ];
    },
    generateMeta(message) {
      return {
        id: message.id,
        summary: message.snippet,
        ts: +message.internalDate,
      };
    },
    filterHistory(history) {
      let filteredHistory = history.filter((item) => item.messagesAdded?.length);
      if (this.labels) {
        filteredHistory = filteredHistory.filter((item) =>
          item.messagesAdded[0].message.labelIds &&
          item.messagesAdded[0].message.labelIds.some((i) => this.labels.includes(i)));
      }
      if (this.excludeLabels) {
        filteredHistory = filteredHistory.filter((item) =>
          item.messagesAdded[0].message.labelIds &&
          !(item.messagesAdded[0].message.labelIds.some((i) => this.excludeLabels.includes(i))));
      }
      return filteredHistory;
    },
    async getMessageDetails(ids) {
      const messages = await Promise.all(ids.map(async (id) => {
        try {
          const message = await this.gmail.getMessage({
            id,
          });
          return message;
        } catch {
          console.log(`Could not find message ${id}`);
          return null;
        }
      }));
      return messages;
    },
    async getHistoryResponses(startHistoryId) {
      const historyResponses = [];
      for (const labelId of this.labels) {
        const response = await this.gmail.listHistory({
          startHistoryId,
          historyTypes: [
            "messageAdded",
          ],
          labelId,
        });
        historyResponses.push(response);
      }
      return historyResponses;
    },
  },
  async run(event) {
    // Default to polling if triggerType is not webhook
    if (this.triggerType !== "webhook") {
      let lastHistoryId = this._getLastHistoryId();

      if (!lastHistoryId) {
        lastHistoryId = await this.getHistoryId();
      }
      await this.emitHistories(lastHistoryId);
      return;
    }

    // Handle webhook case
    if (this.triggerType === "webhook") {
      if (event.timestamp) {
        // event was triggered by timer
        const topicName = this._getTopicName();
        if (topicName) {
          // renew Gmail push notifications if expiring within the next hour
          // or if no email has been received within the last hour
          const currentExpiration = this._getExpiration();
          const lastReceivedTime = this._getLastReceivedTime();
          if (
            (+currentExpiration < (event.timestamp + 3600) * 1000)
            || (lastReceivedTime < (event.timestamp - 3600) * 1000)
          ) {
            const { expiration } = await this.setupGmailNotifications(topicName);
            this._setExpiration(expiration);
          }
          return;
        } else {
          // first run, no need to renew push notifications
          this._setTopicName(this.topic);
          const initialHistoryId = this.initialHistoryId || this._getLastHistoryId();
          this._setLastProcessedHistoryId(initialHistoryId);
          this._setExpiration(this.expiration);
          return;
        }
      }

      this.http.respond({
        status: 200,
      });

      // Extract the Pub/Sub message data
      const pubsubMessage = event.body.message;
      if (!pubsubMessage) {
        return;
      }
      const decodedData = JSON.parse(
        Buffer.from(pubsubMessage.data, "base64").toString(),
      );

      console.log("Decoded Pub/Sub data:", decodedData);

      const { historyId: receivedHistoryId } = decodedData;

      // Retrieve the last processed historyId
      const lastProcessedHistoryId = this._getLastProcessedHistoryId();
      console.log("Last processed historyId:", lastProcessedHistoryId);

      // Use the minimum of lastProcessedHistoryId and the received historyId
      let startHistoryId = Math.min(
        parseInt(lastProcessedHistoryId),
        parseInt(receivedHistoryId),
      );
      console.log("Using startHistoryId:", startHistoryId);

      // Fetch the history
      let historyResponses;
      try {
        historyResponses = await this.getHistoryResponses(startHistoryId);
      } catch {
        // catch error thrown if startHistoryId is invalid or expired

        // emit recent messages to attempt to avoid missing any messages
        await this.emitRecentMessages();

        // set startHistoryId to the historyId received from the webhook
        startHistoryId = parseInt(receivedHistoryId);
        console.log("Using startHistoryId:", startHistoryId);
        historyResponses = await this.getHistoryResponses(startHistoryId);
      }

      console.log(
        "History responses:",
        JSON.stringify(historyResponses, null, 2),
      );

      // Process history to find new messages
      const newMessages = [];
      for (const historyResponse of historyResponses) {
        if (historyResponse.history) {
          const historyResponseFiltered = this.filterHistory(historyResponse.history);
          for (const historyItem of historyResponseFiltered) {
            newMessages.push(
              ...historyItem.messagesAdded.map((msg) => msg.message),
            );
          }
        }
      }

      console.log("New messages found:", newMessages.length);

      // Fetch full message details for new messages
      const newMessageIds = newMessages?.map(({ id }) => id) || [];
      const messageDetails = await this.getMessageDetails(newMessageIds);

      if (!messageDetails?.length) {
        return;
      }

      console.log("Fetched message details count:", messageDetails.length);

      // Store the latest historyId in the db
      let latestHistoryId = receivedHistoryId;
      for (const historyResponse of historyResponses) {
        latestHistoryId = Math.max(latestHistoryId, historyResponse.historyId);
      }
      this._setLastProcessedHistoryId(latestHistoryId);
      console.log("Updated lastProcessedHistoryId:", latestHistoryId);

      this._setLastReceivedTime(Date.now());

      messageDetails.forEach((message) => {
        if (message?.id) {
          this.emitEvent(message);
        }
      });
    }
  },
};

Trigger Configuration

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI and CLI.
LabelPropTypeDescription
GmailgmailappThis component uses the Gmail app.
N/Adb$.service.dbThis component uses $.service.db to maintain state between executions.
Trigger TypetriggerTypestringSelect a value from the drop down menu:pollingwebhook
Polling Intervaltimer$.interface.timer

How often to poll for new emails

Return payload as plaintextwithTextPayloadboolean

Convert the payload response into a single text field. This reduces the size of the payload and makes it easier for LLMs work with.

Labelslabelsstring[]Select a value from the drop down menu.
Exclude LabelsexcludeLabelsstring[]Select a value from the drop down menu.

Trigger Authentication

Gmail uses OAuth authentication. When you connect your Gmail account, Pipedream will open a popup window where you can sign into Gmail and grant Pipedream permission to connect to your account. Pipedream securely stores and automatically refreshes the OAuth tokens so you can easily authenticate any Gmail API.

Pipedream requests the following authorization scopes when you connect your account:

emailprofileopenidhttps://www.googleapis.com/auth/gmail.labelshttps://www.googleapis.com/auth/gmail.sendhttps://www.googleapis.com/auth/gmail.modifyhttps://www.googleapis.com/auth/gmail.composehttps://www.googleapis.com/auth/gmail.settings.basic

About Gmail

Gmail offers private and secure email by Google at no cost, for business and consumer accounts.

Action

Description:Creates a new application. [See the documentation](https://developer.personio.de/reference/post_v1-recruiting-applications)
Version:0.0.1
Key:personio-create-application

Personio Overview

The Personio API provides programmatic access to HR management functions, allowing you to manage employee data, time tracking, payroll, and recruitment processes. With Pipedream, you can leverage this API to create automations and workflows that can streamline HR operations, react to events in Personio in real-time, and connect HR data to other systems seamlessly.

Action Code

import {
  parseArray,
  toSingleLineString,
} from "../../common/utils.mjs";
import personio from "../../personio.app.mjs";

export default {
  key: "personio-create-application",
  name: "Create Application",
  version: "0.0.1",
  description: "Creates a new application. [See the documentation](https://developer.personio.de/reference/post_v1-recruiting-applications)",
  type: "action",
  props: {
    personio,
    companyId: {
      type: "string",
      label: "Company Id",
      description: "Your company id provided at https://{YOUR_COMPANY}.personio.de/configuration/api/credentials/management",
    },
    recruitingAccessToken: {
      type: "string",
      label: "Recruiting Access Token",
      description: "Your recruiting access Token provided at https://{YOUR_COMPANY}.personio.de/configuration/api/credentials/management",
      secret: true,
    },
    firstName: {
      propDefinition: [
        personio,
        "firstName",
      ],
      description: "First name(s) of the applicant. Must not be empty or only whitespaces.",
    },
    lastName: {
      propDefinition: [
        personio,
        "lastName",
      ],
      description: "Last name(s) of the applicant. Must not be empty or only whitespaces.",
    },
    email: {
      propDefinition: [
        personio,
        "email",
      ],
      description: "Email address of the applicant.",
    },
    jobPositionId: {
      type: "integer",
      label: "Job Position Id",
      description: toSingleLineString(
        `The personio internal id of the job this application should belong to.
        Access your positions page at https://{YOUR_COMPANY}.personio.de/recruiting/positions; Select a position;
        If your current URL is https://{YOUR_COMPANY}.personio.de/recruiting/positions/12345, then your Job Position ID is \`12345\``,
      ),
    },
    recruitingChannelId: {
      type: "string",
      label: "Recruiting Channel Id",
      description: "The recruiting channel this application was sourced from. See https://{YOUR_COMPANY}.personio.de/configuration/recruiting/channels.",
      optional: true,
    },
    externalPostingId: {
      type: "string",
      label: "External Posting Id",
      description: "The external id of the job posting (E.g. the external id forwarded by Gohiring).",
      optional: true,
    },
    message: {
      type: "string",
      label: "Message",
      description: "The applicant supplied free-text message.",
      optional: true,
    },
    applicationDate: {
      type: "string",
      label: "Application Date",
      description: "The application date (yyyy-mm-dd). It cannot be a date in the future.",
      optional: true,
    },
    tags: {
      type: "string[]",
      label: "Tags",
      description: "Tags to be associated with this application. Non-existing tags will be created. See https://{YOUR_COMPANY}.personio.de/configuration/recruiting/tags.",
      optional: true,
    },
    files: {
      type: "string[]",
      label: "Files",
      description: "A list of references to previously updated files. These will be attached to the new application. Each file item consists of an uuid, an original_filename and a category. [See the documentation](https://developer.personio.de/reference/post_v1-recruiting-applications).",
      optional: true,
    },
    attributes: {
      type: "string[]",
      label: "Attributes",
      description: "A list of attributes for this applicant. Each attribute item consists of an id and a value. [See the documentation](https://developer.personio.de/reference/post_v1-recruiting-applications).",
      optional: true,
    },
    phaseType: {
      type: "string",
      label: "Phase Type",
      description: "The type of application phase.",
      options: [
        "system",
        "custom",
      ],
      optional: true,
      reloadProps: true,
    },
  },
  async additionalProps() {
    const props = {};
    if (this.phaseType) {
      props.phaseId = (this.phaseType === "system")
        ? {
          type: "string",
          label: "Phase Id",
          description: "The Id of the phase.",
          options: [
            "unassigned",
            "rejected",
            "withdrawn",
            "offer",
            "accepted",
          ],
        }
        : {
          type: "string",
          label: "Phase Id",
          description: "The Id for your custom phase can be found under your personio settings (https://{YOUR_COMPANY}.personio.de/configuration/recruiting/phases).",
          default: "",
        };
    }
    return props;
  },
  async run({ $ }) {
    const {
      personio,
      companyId,
      recruitingAccessToken,
      firstName,
      lastName,
      jobPositionId,
      recruitingChannelId,
      externalPostingId,
      applicationDate,
      phaseType,
      phaseId,
      tags,
      files,
      attributes,
      ...data
    } = this;

    const phase = {};
    if (phaseType) phase.type = phaseType;
    if (phaseId) phase.id = phaseId;

    const info = {
      first_name: firstName,
      last_name: lastName,
      job_position_id: jobPositionId,
      recruiting_channel_id: recruitingChannelId,
      external_posting_id: externalPostingId,
      application_date: applicationDate,
      tags: parseArray(tags),
      files: parseArray(files),
      attributes: parseArray(attributes),
      ...data,
    };

    if (Object.entries(phase).length) {
      info.phase = phase;
    }

    const response = await personio.createApplication({
      $,
      headers: {
        "X-Company-Id": companyId,
        "Authorization": `Bearer ${recruitingAccessToken}`,
      },
      data: info,
    });

    $.export("$summary", "A new application was successfully created!");
    return response;
  },
};

Action Configuration

This component may be configured based on the props defined in the component code. Pipedream automatically prompts for input values in the UI.

LabelPropTypeDescription
PersoniopersonioappThis component uses the Personio app.
Company IdcompanyIdstring

Your company id provided at https://{YOUR_COMPANY}.personio.de/configuration/api/credentials/management

Recruiting Access TokenrecruitingAccessTokenstring

Your recruiting access Token provided at https://{YOUR_COMPANY}.personio.de/configuration/api/credentials/management

First NamefirstNamestring

First name(s) of the applicant. Must not be empty or only whitespaces.

Last NamelastNamestring

Last name(s) of the applicant. Must not be empty or only whitespaces.

Emailemailstring

Email address of the applicant.

Job Position IdjobPositionIdinteger

The personio internal id of the job this application should belong to. Access your positions page at https://{YOUR_COMPANY}.personio.de/recruiting/positions; Select a position; If your current URL is https://{YOUR_COMPANY}.personio.de/recruiting/positions/12345, then your Job Position ID is 12345

Recruiting Channel IdrecruitingChannelIdstring

The recruiting channel this application was sourced from. See https://{YOUR_COMPANY}.personio.de/configuration/recruiting/channels.

External Posting IdexternalPostingIdstring

The external id of the job posting (E.g. the external id forwarded by Gohiring).

Messagemessagestring

The applicant supplied free-text message.

Application DateapplicationDatestring

The application date (yyyy-mm-dd). It cannot be a date in the future.

Tagstagsstring[]

Tags to be associated with this application. Non-existing tags will be created. See https://{YOUR_COMPANY}.personio.de/configuration/recruiting/tags.

Filesfilesstring[]

A list of references to previously updated files. These will be attached to the new application. Each file item consists of an uuid, an original_filename and a category. See the documentation

Attributesattributesstring[]

A list of attributes for this applicant. Each attribute item consists of an id and a value. See the documentation

Phase TypephaseTypestringSelect a value from the drop down menu:systemcustom

Action Authentication

Personio uses OAuth authentication. When you connect your Personio account, Pipedream will open a popup window where you can sign into Personio and grant Pipedream permission to connect to your account. Pipedream securely stores and automatically refreshes the OAuth tokens so you can easily authenticate any Personio API.

Pipedream requests the following authorization scopes when you connect your account:

About Personio

Europe’s most valuable HR tech company offering an all-in-one HR software for SMEs.

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